Personal Secretary

Jobs Territory; Bengaluru; On-site; INR 550,000 - 900,000; Full time

Job summary

Jobs Territory in Bengaluru is seeking a confident Personal Secretary to the Managing Director. The role covers managing the MD's schedule, communications, meetings and travel arrangements, while handling confidential information with discretion.

You will coordinate with internal teams and external stakeholders, prepare official correspondence, maintain records and diaries, and ensure timely follow-ups. Ideal candidates have a Bachelor's degree and 3–5 years of relevant experience, plus fluency

Qualifications

• Bachelor's degree in any discipline.
• 3-5 years of relevant experience as a Personal Secretary, Executive Secretary, Executive Assistant, Secretary to MD/Director or similar role.
• Professional, proactive, well-organized and confident.

Responsibilities

• Act as the primary point of contact between the Managing Director and internal departments.
• Handle phone calls, emails and messages and highlight important matters for the MD.
• Maintain databases, records and documentation.
• Prepare and draft official correspondence.
• Manage the MDs diary, calendar and planner.
• Schedule and coordinate meetings and appointments.
• Arrange business travel including flights, hotels, car rentals and other travel requirements.
• Maintain the MDs travel log and related records.
• Reconcile monthly expenses and maintain expense records.
• Handle confidential information with complete discretion.
• Coordinate effectively with internal teams and external stakeholders.

Education

Bachelor's degree

Tools

MS Office

Job description

We are looking for a confident, well-organized and detail-oriented Personal Secretary to the Managing Director. The candidate will be responsible for managing the MDs schedule, communication, meetings, travel arrangements, records and confidential information.

Role & responsibilities

• Act as the primary point of contact between the Managing Director and internal departments.
• Handle phone calls, emails and messages and highlight important matters for the MD.
• Maintain databases, records and documentation.
• Prepare and draft official correspondence.
• Manage the MDs diary, calendar and planner.
• Schedule and coordinate meetings and appointments.
• Arrange business travel including flights, hotels, car rentals and other travel requirements.
• Maintain the MDs travel log and related records.
• Reconcile monthly expenses and maintain expense records.
• Handle confidential information with complete discretion.
• Coordinate effectively with internal teams and external stakeholders.

Preferred candidate profile

• Excellent communication skills in English, Hindi and Kannada.
• Strong relationship management and interpersonal skills.
• Good knowledge of MS Office / Microsoft Office.
• Strong computer literacy with good speed and accuracy.
• Excellent organizational and time-management skills.
• Strong and confident personality.
• High level of confidentiality and discretion.
• Excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.

Candidate Profile

• Bachelors degree in any discipline.
• 3-5 years of relevant experience as a Personal Secretary, Executive Secretary, Executive Assistant, Secretary to MD/Director or similar
• role.
• Should be professional, proactive, well-organized and confident.
• Ability to work closely with senior management and handle sensitive information.