Personal Secretary to MD

Jobs Territory; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Job summary

Jobs Territory is seeking a confident Personal Secretary to provide executive support to the Managing Director in Bangalore. The role focuses on managing schedules, coordinating meetings and travel, and handling confidential information with discretion.

The ideal candidate has 3–5 years of relevant experience, a Bachelor's degree, and fluent English, Hindi, and Kannada. Proficiency in MS Office and strong relationship management are essential in a fast-paced environment.

Qualifications

• Bachelor's degree in any discipline; 3–5 years in Personal Secretary/EA roles.
• Excellent English, Hindi and Kannada verbal and written communication.
• Strong confidentiality and discretion in handling sensitive information.

Responsibilities

• Act as the primary point of contact between the MD and internal departments.
• Manage MD's phone calls, emails, and correspondence; highlight important messages.
• Maintain databases, records, and documentation with accuracy and confidentiality.
• Prepare and draft correspondence, reports, and other admin documents.
• Manage the MD's diary, calendar, and daily schedule; coordinate meetings.

Skills

Diary management

Calendar management

Travel management

Communication skills

Discretion & confidentiality

MS Office

Executive support

Interpersonal skills

Education

Bachelor's degree

Tools

MS Office

Job description

Dear Candidate

Location: Bangalore
Position: Personal Secretary
Reporting To: Managing Director
Experience: 3 - 5 Years
Qualification: Bachelors Degree in Any Discipline

About the Role

We are looking for a confident, organized, and detail-oriented Personal Secretary to the Managing Director. The ideal candidate will be responsible for providing comprehensive administrative and executive support to the MD, managing schedules and appointments, coordinating meetings and travel, maintaining records, and ensuring smooth communication with internal departments and external stakeholders.

Key Responsibilities

• Act as the primary point of contact between the Managing Director and internal departments.


• Manage and coordinate the MDs phone calls, emails, and correspondence, ensuring important messages are highlighted and communicated promptly.


• Maintain databases, records, and documentation with accuracy and confidentiality.


• Prepare and draft correspondence, reports, and other administrative documents as required.


• Manage the MDs diary, calendar, and daily schedule.


• Schedule and coordinate meetings, appointments, and business engagements.


• Handle business travel arrangements, including:
  
  
  
  • Flight bookings
  
  
  • Hotel reservations
  
  
  • Car hire/transportation
  
  
  • Valet parking
  
  
  • Travel itineraries
  
  
  
  


• Maintain the MDs travel log and planner.


• Track and reconcile the MDs monthly expenses.


• Coordinate with relevant departments to ensure timely completion of tasks and follow-ups.


• Handle sensitive and confidential information with the highest level of discretion.

Candidate Requirements

• Bachelors degree in any discipline.


• 3 - 5 years of relevant experience in Personal Secretary, Executive Assistant, Personal Assistant, Executive Secretary, or similar administrative roles.


• Excellent verbal and written communication skills in English, Hindi, and Kannada.


• Strong ability to maintain confidentiality and discretion.


• Excellent relationship management and coordination skills.


• Proficiency in MS Office, with good computer literacy, speed, and accuracy.


• Strong and confident personality with the ability to interact professionally with senior management.


• Excellent attention to detail, organization, and time-management skills.


• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.

Key Skills

Personal Secretary | Executive Assistant | Personal Assistant | MD Support | Diary Management | Calendar Management | Meeting Coordination | Appointment Scheduling | Travel Management | Flight Booking | Hotel Booking | Expense Reconciliation | MS Office | Communication Skills | Confidentiality | Relationship Management | Administrative Support

Why Join Us

This role offers an opportunity to work closely with the Managing Director and play a key role in ensuring efficient executive and administrative support across the organization.

Regards

Ankita

hidden_email