Urgent opening For Executive Assistant at Pune location

Adecco India; Pune District; On-site; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

Competitive salary & incentives

Comprehensive health insurance

Professional development opportunities

Job summary

Adecco India is seeking an experienced Executive Assistant to the Managing Director and Leadership Team in Pune. The role demands exceptional organizational and communication skills to support C‑suite operations.

You will manage calendars, plan travel, coordinate meetings, and prepare MOMs and reports while ensuring confidentiality and high-level discretion. This position requires proactive engagement and multitasking across multiple priorities.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5–10 years of experience as an Executive Assistant to senior leadership/MD/CXO.
• Proven track record supporting MDs/leadership and coordinating complex executives’ calendars.

Responsibilities

• Manage and maintain complex calendars for the MD and leadership team.
• Coordinate internal and external meetings across time zones and stakeholders.
• Prepare MOMs, minutes and follow up on actions.
• Coordinate domestic and international travel, accommodations and visas.
• Plan and execute board meetings and leadership reviews.
• Draft professional emails and communications with confidentiality.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

MS Office proficiency

Problem solving

Working under pressure

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office (Excel, PowerPoint, Outlook)

Job description

Job Title: Executive Assistant to Managing Director & Leadership Team

Location: Pune

Job Type: Full-Time

Department: Administration / Executive Office

Reports To: Managing Director & Leadership Team

Job Overview:

We are seeking a highly organized, proactive and detail-oriented Executive Assistant to

support the Managing Director and Leadership Team. The role requires exceptional

coordination skills, discretion and the ability to manage multiple priorities in a fast-paced

environment. The ideal candidate will act as a trusted partner, ensuring seamless executive

operations and communication.

Key Responsibilities (KRAs):

1. Calendar & Schedule Management

• Manage and maintain complex calendars for the MD and leadership team
• Coordinate internal and external meetings across
• Prioritize appointments and ensure optimal time management
• Handle last-minute changes and schedule conflicts efficiently

2. Travel & Logistics Management

• Plan and coordinate domestic and international travel (flights, visas, accommodation,

transport)

• Prepare detailed travel itineraries and briefing documents
• Manage travel budgets and ensure cost optimization
• Handle travel-related contingencies and on-ground coordination

3. Meeting Coordination & Documentation

• Schedule and organize leadership meetings, board meetings and reviews
• Attend meetings and prepare accurate Minutes of Meeting (MOM)
• Track action items and ensure timely follow-ups
• Prepare presentations, reports and briefing notes for meetings

4. Event & Engagement Management

• Plan and execute company events, annual day & offsites activities
• Coordinate with vendors for events, conferences and corporate gatherings
• Manage budgets, logistics and end-to-end execution of events
• Ensure high-quality experience and brand alignment

5. Stakeholder & Communication Management

• Act as a point of contact between MD, leadership team and internal/external

stakeholders

• Draft professional emails, communications and announcements
• Maintain confidentiality and handle sensitive information with discretion
• Build strong working relationships across departments

6. Administrative & Operational Support

• Manage documentation, records and executive correspondence
• Support in preparing MIS reports, dashboards and data analysis
• Coordinate with cross-functional teams for business updates
• Assist in project tracking and execution support

7. Office Coordination & Process Improvement

• Streamline administrative processes and improve efficiency
• Liaise with vendors, travel agencies and service providers
• Ensure smooth day-to-day functioning of executive office
• Identify areas for automation and process enhancement

Required Skills & Competencies:

• Excellent organizational and multitasking abilities
• Strong communication (written & verbal) skills
• High level of professionalism and confidentiality
• Proficiency in MS Office (Excel, PowerPoint, Outlook)
• Strong problem-solving and decision-making skills
• Ability to work under pressure and meet tight deadlines
• Attention to detail and accuracy

Qualifications & Experience:

• Bachelors degree in Business Administration or related field
• 510 years of experience as an Executive Assistant to senior leadership/MD/CXO

level

• Proven experience in managing international travel and high-level meetings
• Experience in event management and vendor coordination preferred

Key Attributes:

• Proactive and self-driven
• High emotional intelligence and interpersonal skills
• Strong sense of ownership and accountability
• Flexibility to work beyond standard hours when required

Working Conditions:

• Work Environment: Office setting.
• Hours: Full-time, standard business hours with occasional overtime as required.

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive health insurance.
• Professional development opportunities.