Director Secretary

Satyadeep Realtors; Mumbai Suburban; On-site; INR 300,000 - 450,000; Full time

Job summary

Satyadeep Realtors Pvt. Ltd. Mulund, Mumbai invites an organized Director Secretary/Executive Assistant to directly support the Director. You will manage calendars, meetings, emails, travel, and daily operations, ensuring confidentiality and professional communication.

The ideal candidate has 1–4 years of experience in similar roles, strong MS Office skills, vendor management experience, and the ability to coordinate across departments in a real estate environment.

Qualifications

• 12th pass or graduate in any discipline.
• 1–4 years of experience as Director Secretary or Executive Assistant.
• Experience managing office vendors and travel arrangements.
• Prior experience in real estate/construction is a plus.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle emails, phone calls, correspondence, and professional communication.
• Coordinate with internal departments, clients, consultants, advocates, and business associates.
• Manage office administration, supplies, facilities, and day-to-day operational requirements.
• Coordinate with vendors, obtain quotations, negotiate rates, and monitor service quality.
• Arrange travel bookings, transportation, hotel reservations, and related travel requirements.
• Track tasks assigned by the Director and ensure timely completion through regular follow-ups.
• Prepare reports, presentations, letters, and other official documents.
• Maintain confidential records, agreements, and important business documents.
• Coordinate with HR, Accounts, Legal, Sales, and other departments for smooth operations.
• Ensure professionalism, punctuality, confidentiality, and efficient administrative support.

Skills

Verbal & written communication

Organization & multitasking

MS Office (Word, Excel, PPT)

Vendor management

Confidential information handling

Independence & deadlines

Professional etiquette

Education

12th/Graduate

Job description

Job Title: Director Secretary/ Executive Assistant to Director

Company: Satyadeep Realtors Pvt. Ltd.
Location: Mulund, Mumbai
Employment Type: Full-Time, Permanent
Experience: 1-4 Years
Salary: 3,00,000 - 4,50,000 per annum
Department: Administration
Reporting To: Director

Job Description

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to manage executive coordination, administrative operations, vendor management, and daily follow-ups. The ideal candidate should have excellent communication skills, strong organizational abilities, and the capability to handle confidential information independently.

Key Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle emails, phone calls, correspondence, and professional communication.
• Coordinate with internal departments, clients, consultants, advocates, and business associates.
• Manage office administration, supplies, facilities, and day-to-day operational requirements.
• Coordinate with vendors, obtain quotations, negotiate rates, and monitor service quality.
• Arrange travel bookings, transportation, hotel reservations, and related travel requirements.
• Track tasks assigned by the Director and ensure timely completion through regular follow-ups.
• Prepare reports, presentations, letters, and other official documents.
• Maintain confidential records, agreements, and important business documents.
• Coordinate with HR, Accounts, Legal, Sales, and other departments for smooth operations.
• Ensure professionalism, punctuality, confidentiality, and efficient administrative support.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational, coordination, and multitasking abilities.
• Good knowledge of MS Office, particularly Word, Excel, and PowerPoint.
• Experience in vendor management and office administration.
• Strong follow-up, problem-solving, and time-management skills.
• Professional etiquette and the ability to handle confidential information.
• Ability to work independently and manage urgent assignments.

Eligibility Criteria

• 12th pass or Graduate in any discipline.
• 1–4years of experience as a Director Secretary, Executive Assistant, Personal Secretary, or Administrative Executive.
• Experience managing office vendors, travel arrangements, and administrative operations will be preferred.
• Prior experience in real estate, construction, or a related industry will be an advantage.

Preferred Candidate: A responsible, well-presented, detail-oriented professional who can support senior management and independently coordinate administrative activities.