Executive Assistant To Managing Director

Goel Ganga Developments; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Goel Ganga Developments in Pune seeks an Executive Assistant to the Director to provide comprehensive administrative and coordination support in a fast-paced real estate environment. The role requires discretion, mature judgment, and the ability to manage confidential information while supporting senior management.

Responsibilities include calendar & travel management, meeting coordination, preparing reports and MIS dashboards, and cross-functional liaison with sales, marketing, finance, legal,

Qualifications

• Highly organized, proactive & discreet executive support required.
• Strong communication, both verbal & written, with cross-functional teams.
• Excellent coordination and calendar management in a fast-paced environment.
• Ability to handle confidential information with integrity and discretion.
• Proficiency in MS Office, Excel, PowerPoint, Word, Outlook; familiarity with Google Workspace.
• Knowledge of real estate processes or project coordination is a plus.

Responsibilities

• Manage Director's calendar, appointments, meetings, travel, and daily schedule.
• Coordinate internal and external meetings, site visits, client meetings, and property appointments.
• Prepare agendas, presentations, reports, minutes, and trackers.
• Maintain confidentiality of sensitive business and property information.
• Coordinate with sales, marketing, finance, legal, projects, and administration teams.
• Follow up on tasks, deadlines, approvals, and commitments.
• Maintain project and property documentation.
• Track real estate projects, transactions, investments, and business development.
• Coordinate with architects, consultants, contractors, brokers, vendors, lawyers, and government officials.
• Prepare MIS reports, dashboards, status reports, and management summaries.
• Maintain records of property documents, agreements, proposals, and correspondence.
• Draft and manage professional emails and letters on behalf of the Director.
• Screen calls, emails, & requests; ensure timely responses or escalation.
• Research properties, market trends, competitors, locations, and opportunities.
• Assist in preparing financial, commercial, and investment information for management review.
• Organize travel arrangements, accommodations, itineraries, and expense reports.
• Maintain filing and document management system.
• Ensure timely follow-up on decisions from management meetings.
• Handle confidential matters with professionalism and discretion.
• Perform other strategic & admin responsibilities as assigned.

Skills

Communication

Organization

Time management

Coordination

Discretion

Interpersonal skills

Confidentiality

Proactivity

Problem solving

Tools

MS Office

Excel

PowerPoint

Word

Outlook

Google Workspace

Job description

Job Summary

We are looking for a highly organized, proactive, and discreet Executive Assistant to the Director to provide comprehensive administrative, coordination, and operational support in a fast-paced real estate environment.

Key Responsibilities

• Manage the Directors calendar, appointments, meetings, travel, and daily schedule.
• Coordinate internal and external meetings, site visits, client meetings, and property-related appointments.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up trackers.
• Maintain confidentiality of sensitive business, financial, property, and client information.
• Coordinate with sales, marketing, finance, legal, projects, construction, and administration teams.
• Follow up with internal teams and external stakeholders on important tasks, deadlines, approvals, and commitments.
• Maintain and monitor project and property-related documentation.
• Assist the Director in tracking real estate projects, property transactions, investments, and business development activities.
• Coordinate with architects, consultants, contractors, brokers, vendors, lawyers, and government representatives as required.
• Prepare MIS reports, dashboards, status reports, and management summaries.
• Maintain records of property documents, agreements, proposals, correspondence, and other important files.
• Draft and manage professional emails, letters, notices, and business correspondence on behalf of the Director.
• Screen calls, emails, and requests and ensure timely responses or escalation.
• Conduct basic research on properties, market trends, competitors, locations, and potential business opportunities.
• Assist in preparing financial, commercial, and investment-related information for management review.
• Organize travel arrangements, accommodation, itineraries, and expense reports for the Director.
• Maintain a systematic filing and document management system.
• Ensure timely follow-up on decisions taken during management meetings.
• Handle confidential and sensitive matters with a high degree of professionalism and discretion.
• Perform other strategic and administrative responsibilities assigned by the Director.

Desired Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Excellent follow-up and coordination skills.
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Professional and confident personality.
• Good interpersonal and stakeholder-management skills.
• High level of integrity and confidentiality.
• Ability to anticipate requirements and work proactively.
• Strong problem-solving and decision-making skills.
• Proficiency in MS Office, Excel, PowerPoint, Word, Outlook, Google Workspace, and other business tools.
• Knowledge of real estate processes, documentation, property transactions, or project coordination will be an advantage.

Key Performance Indicators (KPIs)

• Effective management of the Directors schedule and priorities.
• Timely completion and follow-up of assigned tasks.
• Accuracy and quality of reports and documentation.
• Efficient coordination between internal and external stakeholders.
• Timely follow-up on projects, meetings, approvals, and commitments.
• Confidentiality and professional handling of sensitive information.
• Responsiveness and ability to resolve issues proactively.

Ideal Candidate

The ideal candidate should be mature, well-presented, highly organized, proactive, and commercially aware, with the ability to work closely with senior management and manage confidential information. The candidate should be comfortable in a dynamic real estate environment and capable of taking ownership of tasks with minimal supervision.

ONLY MALE CANDIDATES APPLY

CALL 7722082825