Executive Assistant To Director

Beekaylon Synthetics; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Beekaylon Synthetics in Mumbai is seeking a confident Executive Assistant to provide administrative and secretarial support to the Directors. The role requires excellent English communication, strong coordination abilities, and proficiency in MS Office.

The candidate will draft letters, manage emails, handle official correspondence, manage calendars, schedule meetings, coordinate travel, and ensure smooth day-to-day office operations while maintaining confidentiality and professional etiquette.

Qualifications

• Excellent written and verbal English communication skills.
• Strong organisational and multitasking abilities.
• Ability to coordinate with multiple internal departments and external stakeholders.

Responsibilities

• Provide administrative and secretarial support to senior management.
• Draft letters, manage emails, and handle official correspondence.
• Manage calendars, schedule meetings and appointments, and coordinate travel arrangements.
• Handle phone calls, emails, confidential documents, and other communications.
• Coordinate with internal departments, clients, visitors, and external stakeholders.
• Follow up on important assignments, deadlines, and management decisions.
• Manage visitors and coordinate front-desk activities.
• Maintain professional telephone etiquette.
• Maintain records and ensure smooth day-to-day office operations.

Skills

Excellent English communication

Organisational skills

Coordination skills

Multitasking

Education

Graduate degree (any discipline)

Tools

MS Office

Calendar management

Job description

Job Overview

We are looking for a confident, proactive, and well-organised Executive Assistant to provide administrative and secretarial support to the Directors. The candidate should have excellent English communication skills, strong coordination abilities, and proficiency in MS Office.

Key Responsibilities

• Provide administrative and secretarial support to senior management.


• Draft letters, manage emails, and handle official correspondence.


• Manage calendars, schedule meetings and appointments, and coordinate travel arrangements.


• Handle phone calls, emails, confidential documents, and other communications.


• Coordinate with internal departments, clients, visitors, and external stakeholders.


• Follow up on important assignments, deadlines, and management decisions.


• Manage visitors and coordinate front-desk activities.


• Maintain professional telephone etiquette.


• Maintain records and ensure smooth day-to-day office operations.

Desired Candidate Profile

• Graduate in any discipline.


• 1 - 2 years of experience as an Executive Assistant, Personal Assistant, or Secretary.


• Excellent written and verbal English communication skills.


• Proficiency in MS Office, including Word, Excel, and PowerPoint.


• Strong organisational, multitasking, and coordination skills.


• Confident, proactive, presentable, and detail-oriented.


• Professional telephone etiquette and the ability to handle confidential information.


• Candidates residing near Nariman Point, Mumbai, will be preferred.