Executive Assistant To Director

Chandigarh University; Mohali, Chandigarh; On-site; INR 520,000 - 730,000; Full time

Job summary

Chandigarh University, Mohali campus, invites applications for an Executive Assistant to support senior leadership at the Gharuan campus. The role includes managing calendars, arranging meetings and travel, and preparing agendas, minutes, and reports.

Ideal candidates will demonstrate excellent communication, strong organizational skills, and proficiency in MS Office, with the ability to multitask and maintain confidentiality and professionalism in a fast-paced environment.

Qualifications

• Excellent communication skills (oral and written).
• Strong organizational and time-management abilities.
• Proficient in MS Office and email management.
• Ability to multitask and work under pressure.
• High level of confidentiality and professionalism.
• Strong interpersonal skills and stakeholder management.

Responsibilities

• Manage executive schedules, calendars, and appointments.
• Organize meetings, travel, and events.
• Prepare agendas, minutes, and reports.
• Draft correspondence and maintain filing systems.
• Support strategic projects and coordinate with departments.

Skills

Verbal & written communication

Organizational skills

Time management

MS Office proficiency

Multitasking under pressure

Confidentiality & professionalism

Stakeholder management

Tools

MS Office

Job description

Position Title: Executive Assistant

Location: Chandigarh University, Gharuan, Mohali Campus

Reporting To: Senior Leader / Director / CEO

Key Responsibilities

1. Administrative & Managerial Support

• Manage and maintain executive schedules, calendars, and appointments.
• Organize internal and external meetings, conferences, and travel arrangements.
• Prepare agendas, minutes of meetings, presentation materials, and reports.
• Assist in planning and coordinating events, workshops, and official engagements.

2. Communication & Correspondence

• Act as the point of contact between the executive and internal/external stakeholders.
• Handle confidential information with integrity and discretion.
• Draft, review, and manage emails, letters, memos, and official communications.
• Follow up with departments to ensure timely completion of tasks assigned by leadership.

3. Operational Support

• Maintain records, documentation, and filing systems (both digital and physical).
• Track tasks, deadlines, and project progress on behalf of the executive.
• Coordinate with various departments for data, reports, and requirements.
• Assist in procurement of office supplies and logistical arrangements when required.

4. Strategic & Analytical Support

• Support the executive in research, data compilation, and preparation of strategic documents.
• Analyze reports received from departments and highlight key points for executive review.
• Provide support in planning, monitoring, and follow-ups for key organizational initiatives.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint), email management, and digital tools.
• Ability to multitask and work under pressure.
• High level of confidentiality, reliability, and professionalism.
• Strong interpersonal skills and stakeholder management.