Executive Assistant To Director

Shivtek Spechemi Industries; Gurugram District; On-site; INR 600,000 - 850,000; Full time

Job summary

Shivtek Spechemi Industries in Gurugram invites applications for an executive assistant to the CEO. You will manage calendars, coordinate meetings, plan travel, prepare MOMs, and draft business communications.

The role requires handling confidential information with discretion and supporting leadership with MIS reporting and data analysis. You will liaise between the CEO and departments, clients, and stakeholders, organize events, and assist in strategic initiatives and decision-making.

Qualifications

• Experience supporting C-suite executives or senior leaders.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage CEOs calendar, meetings, appointments, and travel schedules
• Coordinate internal/external meetings, including board meetings and leadership discussions
• Prepare MOMs (Minutes of Meeting) and track action points
• Act as a liaison between CEO and departments, clients, and stakeholders
• Draft emails, presentations, reports, and business correspondence
• Handle confidential documents and sensitive information securely
• Assist in business planning, MIS reporting, and data analysis
• Follow up with teams on key deliverables and deadlines
• Organize events, leadership meetings, and corporate engagements
• Support CEO in strategic initiatives and decision-making processes

Skills

Calendar management

Meeting coordination

Travel scheduling

Minute taking

Liaison/communication

Email drafting

MIS reporting

Data analysis

Event organization

Tools

MS Office

Job description

Role & responsibilities

• Manage CEOs calendar, meetings, appointments, and travel schedules
• Coordinate internal/external meetings, including board meetings and leadership discussions
• Prepare MOMs (Minutes of Meeting) and track action points
• Act as a liaison between CEO and departments, clients, and stakeholders
• Draft emails, presentations, reports, and business correspondence
• Handle confidential documents and sensitive information securely
• Assist in business planning, MIS reporting, and data analysis
• Follow up with teams on key deliverables and deadlines
• Organize events, leadership meetings, and corporate engagements
• Support CEO in strategic initiatives and decision-making processes

Preferred candidate profile

• Strong communication and interpersonal skills
• Excellent organizational and multitasking ability
• High level of professionalism and confidentiality
• Strong follow-up and coordination skills
• Proficiency in MS Office (Excel, PowerPoint, Outlook)
• Ability to work under pressure and tight deadlines