Executive Assistant To Chief Operating Officer

BPTP; Dadri, Gurugram District; Presencial; INR 1.200.000 - 1.800.000; Jornada completa

Descripción de la vacante

BPTP in Dadri, India seeks an experienced Executive Assistant to the Chief Operating Officer. The role provides high-level administrative, operational, and strategic support, managing schedules, correspondence, meetings, and key initiatives as a trusted liaison between the COO and internal/external stakeholders.

The EA ensures the COO can focus on strategic decision-making and organizational leadership, coordinating cross-functional activities and maintaining confidentiality in sensitive matters.

Formación

• Bachelor's degree in Business Administration or related field.
• 5–10 years of experience in executive/personal assistance to senior leadership, preferably at board/CEO/CMD level.
• Strong organizational, planning, and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism in handling sensitive matters.

Responsabilidades

• Manage the COO's calendar, schedule meetings, and coordinate appointments efficiently.
• Prepare, review, and manage correspondence, presentations, reports, and other documents for the COO.
• Coordinate internal and external communications, ensuring timely and professional responses.
• Arrange and manage travel plans, accommodations, and itineraries for business trips.
• Organize and facilitate meetings, workshops, and board-level discussions, including agenda preparation and minutes.
• Conduct research, compile data, and prepare briefing materials for strategic decision-making.
• Maintain confidential files, records, and sensitive information with utmost discretion.
• Liaise with senior management, departments, government officials, and external stakeholders on behalf of the COO.
• Monitor action items and follow up with relevant teams to ensure timely execution of directives.
• Support the COO in administrative processes, office coordination, and ad-hoc projects.

Conocimientos

Executive support

Calendar management

Communication skills

Discretion and integrity

MS Office proficiency

Stakeholder coordination

Proactive under pressure

Travel coordination

Educación

Bachelor's degree in Business Administration

Herramientas

MS Office Suite

Descripción del empleo

Role & responsibilities:

Position Overview

The Executive Assistant to COO provides high-level administrative, operational, and strategic support directly to the Chairman & Managing Director. This role ensures seamless management of schedules, correspondence, meetings, and key initiatives, acting as a trusted liaison between the COO and internal/external stakeholders. The EA plays a critical role in enabling the COO to focus on strategic decision-making and organizational leadership.

Key Responsibilities

• Manage the COOs calendar, schedule meetings, and coordinate appointments efficiently.
• Prepare, review, and manage correspondence, presentations, reports, and other documents on behalf of the COO.
• Coordinate internal and external communications, ensuring timely and professional responses.
• Arrange and manage travel plans, accommodations, and itineraries for business trips and official visits.
• Organize and facilitate meetings, workshops, and board-level discussions, including agenda preparation and minutes.
• Conduct research, compile data, and prepare briefing materials for strategic decision-making.
• Maintain confidential files, records, and sensitive information with utmost discretion.
• Liaise with senior management, departments, government officials, and external stakeholders on behalf of the COO.
• Monitor action items and follow up with relevant teams to ensure timely execution of directives.
• Support the COO in administrative processes, office coordination, and ad-hoc projects.

Preferred candidate profile :

Qualifications & Skills

• Bachelors degree in Business Administration, Management or related field.
• 5–10 years of experience as an Executive Assistant or Personal Assistant to senior leadership, preferably at board/CEO/CMD level.
• Strong organizational, planning, and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism in handling sensitive matters.
• Proficiency in MS Office Suite, digital tools, and office management systems.
• Ability to anticipate COO’s needs, prioritize tasks, and work proactively under pressure.
• Strong interpersonal skills for effective coordination with internal teams and external stakeholders.