Executive Assistant To Chief Executive Officer

Freight Commerce Solutions; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Freight Commerce Solutions in Mumbai invites an energetic Executive Assistant to support the CEO and COO. You will manage calendars, coordinate meetings, handle travel arrangements, prepare reports and liaise with internal and external stakeholders.

A sharp communicator with discretion and a proactive mindset will excel in this fast-paced environment. The role requires 4+ years in executive support, strong MS Office skills, and a proven track record of managing multiple priorities with

Qualifications

• 4+ years of experience in EA to senior management.
• Good communication skills with the ability to articulate well and confidently with all stakeholders, especially Senior Management.
• Good working knowledge of Ms Office - Excel, Word, PowerPoint and Google Calendars.
• Good negotiation and interpersonal skills.
• Self-motivated with a proven track record of success & achievement.
• Clear evidence of a strong work ethic, ambition and resilience.
• Able to act quickly and work under pressure.
• Good analytical, reasoning and problem-solving skills required.
• Be flexible and able to work in a fast-paced, dynamic environment.
• Be fast, efficient and able to juggle multiple assignments.
• Ability to switch gears quickly.Ability to maintain a high level of integrity and discretion in handling confidential information.

Responsibilities

• Assisting in the day to day activities of the CEO and COO.
• Facilitate Travel/Hotel bookings for the CEO and COO.
• Support in the calendar management for the CEO and COO.
• Organizing meetings and acting as a point of contact between the CEO/COO and the internal/external stakeholders.
• Organize and make necessary arrangements for external events/seminars for the CEO and the COO.
• Act as the first contact point to greet external visiting parties and communicate with the CEO and the COO.
• Ensure all subscriptions and utilities (telephone, internet etc.) are upto date to ensure zero disruption
• Producing reports and presentations for meetings with the CEO/COO.

Skills

Executive support

Communication

Calendar management

Stakeholder coordination

Work under pressure

Tools

Microsoft Office

Google Calendar

Job description

About the Role:

We are looking for an energetic Executive Assistant who will be the go-to person for the CEO and COO of the Company. If you are a smart, well-spoken and passionate professional with strong experience in supporting C-level executives and looking for a role with the right balance of challenge, learning and a dash of fun, your search stops here!

Key responsibilities:

• Assisting in the day to day activities of the CEO and COO.
• Facilitate Travel/Hotel bookings for the CEO and COO.
• Support in the calendar management for the CEO and COO.
• Organizing meetings and acting as a point of contact between the CEO/COO and the internal/external stakeholders.
• Organize and make necessary arrangements for external events/seminars for the CEO and the COO.
• Act as the first contact point to greet external visiting parties and communicate with the CEO and the COO.
• Ensure all subscriptions and utilities (telephone, internet etc.) are upto date to ensure zero disruption
• Producing reports and presentations for meetings with the CEO/COO.

Preferred qualifications:

• 4+ years of experience in EA to senior management.
• Good communication skills with the ability to articulate well and confidently with all stakeholders, especially Senior Management
• Good working knowledge of Ms Office - Excel, Word, PowerPoint and Google Calendars.
• Good negotiation and interpersonal skills.
• Self-motivated with a proven track record of success & achievement.
• Clear evidence of a strong work ethic, ambition and resilience.
• Able to act quickly and work under pressure.
• Good analytical, reasoning and problem-solving skills required.
• Be flexible and able to work in a fast-paced, dynamic environment.
• Be fast, efficient and able to juggle multiple assignments.
• Ability to switch gears quickly.Ability to maintain a high level of integrity and discretion in handling confidential information.