Executive Assistant To Chief Executive Officer

Bonito; Mumbai; On-site; INR 350,000 - 480,000; Full time

Job summary

Bonito is seeking an organized and discreet executive administrator to support senior leadership in Mumbai. You will coordinate daily operations across three functions, schedule meetings, prepare agendas and MoMs, and manage travel and calendars with high professionalism.

You will also compile executive briefs and assist with budgeting and expense tracking to inform decision-making. The ideal candidate demonstrates exceptional communication, strong multitasking, confidentiality, and proficiency

Qualifications

• Excellent written and verbal communication with senior leaders.
• Strong organizational and multi-tasking abilities.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Coordinate daily operations across three functions by aligning schedules and priorities.
• Schedule meetings, prepare agendas, presentations, and MoMs with timely follow-ups.
• Coordinate with internal and external stakeholders with professionalism and confidentiality.
• Manage travel arrangements, itineraries, and calendars efficiently.
• Prepare executive reports, briefs, and documentation for decision-making.
• Track expenses, process reimbursements, and support budgeting activities.

Skills

Communication skills

Organizational skills

Discretion

MS Office proficiency

Tools

MS Office Suite

Calendar management

Travel management tools

Project tracking platforms

Job description

Key Responsibilities

• Ensure seamless daily operations across the three functions by coordinating schedules, tasks, and priorities.
• Schedule and organize meetings; prepare agenda notes, presentations, and Minutes of Meetings (MoMs), ensuring timely follow-ups on action items.
• Co-ordinate with internal departments and external stakeholders, maintaining a high level of professionalism and confidentiality.
• Efficiently manage travel arrangements, itineraries, and calendars
• Prepare executive-level reports, documentation, and briefs to aid in informed decision-making.
• Track and reconcile expenses, manage reimbursements, and provide administrative support for budgeting activities.

Preferred Candidate Profile

• Exceptional written and verbal communication skills with the ability to interact confidently across senior leadership levels.
• Highly structured and detail-oriented; capable of managing multiple high-priority tasks simultaneously with minimal supervision.
• High level of discretion in handling confidential information and sensitive matters.
• Proficiency in MS Office Suite, calendar and travel management tools, and project tracking platforms.