Executive Assistant To CEO

Madhu Info; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Madhu Info is seeking a highly organised Executive Assistant to the CEO to provide comprehensive executive support, coordinate business priorities and ensure effective execution of management decisions.

The role involves close collaboration with the CEO, department heads, and stakeholders to monitor assignments, track deliverables and ensure timely completion of important tasks with confidentiality and professionalism.

Qualifications

• Bachelor's degree in Business Administration, Commerce or Management.
• MBA or PGDM will be an added advantage.
• 5-10 years of experience as an Executive Assistant or related role.
• Experience supporting a CEO or senior management executive preferred.

Responsibilities

• Manage the CEO's daily schedule, calendar and appointments.
• Organise meetings, prepare agendas and coordinate participants.
• Prepare meeting notes and document key decisions.
• Manage emails and important correspondence.
• Coordinate travel arrangements and meetings; maintain confidentiality of sensitive information.
• Maintain a central tracker of tasks and ensure timely completion by departments.

Skills

Organisational skills

Follow-up

Communication

MS Office

Excel

PowerPoint

Project tracking

Confidentiality

Independent work

Education

Bachelor's degree in Business Administration/Commerce/Management

MBA or PGDM

Tools

MS Office

Excel

PowerPoint

Task management tools

Job description

Job Profile

We are looking for a highly organised, proactive and result-oriented Executive Assistant to the CEO to provide comprehensive executive support, coordinate business priorities and ensure effective execution of management decisions.

The candidate will work closely with the CEO, various department heads and key stakeholders to monitor assignments, track deliverables, follow up on pending activities and ensure that important tasks are completed within defined timelines.

The role requires excellent coordination, communication, follow-up and execution-monitoring skills, along with the ability to handle confidential information and manage multiple priorities.

1. Key Responsibilities

A. CEO Office Executive Support

• Manage the CEOs daily schedule, calendar and appointments.
• Organise meetings, prepare agendas and coordinate participants.
• Prepare meeting notes and document key decisions.
• Manage emails, communications and important correspondence.
• Organise business meetings, travel arrangements and appointments.
• Maintain confidentiality of sensitive business information.

B. Task Monitoring Execution

• Maintain a centralised tracker of all tasks assigned by the CEO.
• Coordinate with department heads and employees to ensure task completion.
• Monitor deadlines, deliverables and pending assignments.
• Follow up on commitments made during meetings.
• Identify delayed tasks and escalated them to the CEO.
• Ensure every important assignment has an owner and target completion date.
• Track tasks until successful closure.

C. Management Coordination

• Coordinate with Sales, Finance, HR, Operations, IT and other departments.
• Collect progress updates from department heads.
• Monitor implementation of management decisions.
• Coordinate cross-functional projects and special assignments.
• Ensure timely submission of reports and updates.
• Highlight operational bottlenecks requiring management intervention.

D. Reporting Documentation

• Prepare daily task status reports.
• Maintain weekly management action trackers.
• Prepare meeting minutes and follow-up reports.
• Maintain records of important decisions and commitments.
• Prepare monthly management review reports.
• Maintain important company documents and correspondence.

E. Special Projects Initiatives

• Assist the CEO in implementing new business initiatives.
• Coordinate special projects assigned by the CEO.
• Follow up on strategic priorities and business development activities.
• Support research, presentations and management reporting.
• Coordinate with external consultants, vendors and business associates.

2. Required Skills

• Excellent organisational and coordination skills.
• Strong follow-up and execution capabilities.
• Excellent verbal and written communication.
• Good command of MS Office, Excel and PowerPoint.
• Knowledge of task management and project tracking tools.
• Ability to coordinate with senior management and department heads.
• Strong analytical and problem-solving skills.
• Ability to handle confidential information.
• Assertive, disciplined and result-oriented approach.
• Ability to work independently with minimal supervision.

3. Educational Qualifications

• Bachelors degree in Business Administration, Commerce or Management.
• MBA or PGDM will be an added advantage.

4. Experience Required

• 5-10 years of experience as an Executive Assistant, Executive Secretary, Management Coordinator or in Business Operations.
• Experience supporting a CEO, MD or senior management executive will be preferred.
• Experience in coordinating multiple departments and monitoring management assignments will be an added advantage