Executive Assistant To Chief Executive Officer

Total Movements Mumbai; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Total Movements Mumbai in Mumbai is seeking an experienced Executive Assistant to support the CEO and senior management. The role involves calendar management, meeting preparation, and coordination across departments to drive priorities.

You will handle confidential information with discretion and prepare reports and updates as needed. The ideal candidate will have 3–8 years of executive support experience, strong communication and organizational skills, and proficiency in MS Office tools.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 3–8 years of relevant experience in executive assistance or senior management support.
• Strong communication, organizational, and coordination skills.
• Proficiency in MS Office, Excel, PowerPoint, and Outlook.
• High level of confidentiality, professionalism, multitasking, and problem-solving ability.

Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Coordinate with department heads and stakeholders to track business priorities and action items.
• Handle emails, calls, correspondence, and confidential information.
• Monitor deadlines, follow up on pending tasks, and support strategic initiatives.
• Prepare MIS reports, dashboards, and management updates as required.
• Coordinate with HR, Finance, Administration, and other departments.
• Manage expense claims, reimbursements, and executive office requirements.

Skills

Communication

Organization

Coordination

Multitasking

Problem-solving

Education

Bachelor’s degree in Business Administration or Commerce

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Key Responsibilities

• Manage the CEOs calendar, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Coordinate with department heads and stakeholders to track business priorities and action items.
• Handle emails, calls, correspondence, and confidential information.
• Monitor deadlines, follow up on pending tasks, and support strategic initiatives.
• Prepare MIS reports, dashboards, and management updates as required.
• Coordinate with HR, Finance, Administration, and other departments.
• Manage expense claims, reimbursements, and executive office requirements.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Commerce, or a related field.
• 3–8 years of relevant experience in executive assistance or senior management support.
• Strong communication, organizational, and coordination skills.
• Proficiency in MS Office, Excel, PowerPoint, and Outlook.
• High level of confidentiality, professionalism, multitasking, and problem-solving ability.