Executive Assistant

People Hire Consulting; New Delhi; On-site; INR 700,000 - 900,000; Full time

Job summary

A consulting firm in New Delhi is looking for an experienced Executive Assistant to the CEO. The role involves managing the CEO's calendar, preparing meeting materials, and acting as a liaison with stakeholders. Ideally, candidates should have a Bachelor's degree, at least 5 years of experience, and proficiency in Microsoft Office. This is a full-time role at a mid-senior level, offering a chance to contribute to strategic initiatives and organizational growth.

Qualifications

• Minimum of 5 years of experience in an executive support or administrative role, preferably within a corporate environment.
• Demonstrated ability to work independently and as part of a team, showing initiative and problem-solving capabilities.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings and coordinating travel plans.
• Prepare materials for meetings and presentations, ensuring information is accessible.
• Serve as a liaison between the CEO and internal/external stakeholders.

Skills

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Discretion

Problem-solving

Education

Bachelor's degree in Business Administration/Communications

Tools

Microsoft Office Suite

Project management tools

Job description

Overview

Executive Assistant to the CEO plays a critical role in enhancing the executive\'s productivity and effectiveness by managing a wide range of administrative tasks. This position serves as a central point of contact, ensuring seamless communication across the organization and supporting strategic initiatives that drive growth and innovation.

Key Responsibilities

• Manage the CEO\'s calendar, including scheduling meetings, coordinating travel plans, and prioritizing engagements to maximize efficiency.


• Prepare and organize materials for meetings, presentations, and conferences, ensuring all relevant information is accessible and well-presented.


• Serve as a liaison between the CEO and internal/external stakeholders, facilitating clear communication and fostering collaborative relationships.


• Oversee special projects and initiatives as directed by the CEO, tracking progress and reporting on outcomes to ensure alignment with organizational goals.


• Maintain confidentiality while handling sensitive information and managing correspondence on behalf of the CEO.


• Conduct research and provide insights to assist in decision-making processes and strategic planning.


• Continuously seek ways to improve processes and enhance the overall effectiveness of the executive office.

Requirements

• Bachelor\'s degree in Business Administration, Communications, or a related field.


• Minimum of 5 years of experience in an executive support or administrative role, preferably within a corporate environment.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management tools.


• Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.


• Strong verbal and written communication skills, with a keen attention to detail.


• Demonstrated ability to work independently and as part of a team, showing initiative and problem-solving capabilities.


• High level of professionalism and discretion in handling confidential information.

Preferred Qualifications

• Experience working directly with C-suite executives in a fast-growing company.


• Familiarity with business analytics and reporting tools to provide insights for decision-making.


• Knowledge of industry-specific software tools and platforms (e.g., CRM, ERP systems).


• Project management certification (PMP or equivalent) is a plus.


• Fluency in additional languages is advantageous for international communications.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Management

Industries

• Business Consulting and Services, Manufacturing, and Electric Power Transmission, Control, and Distribution