Executive Assistant

Nest Digital; Ernakulam; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Nest Digital is seeking an Executive Assistant to the CEO to provide high-level support in a one-on-one working relationship. This role reports to the CEO and acts as the primary point of contact for internal and external stakeholders.

The ideal candidate has 4–8 years of experience supporting C-level executives, a Master of Business Administration, superb organizational and communication skills, and the ability to manage calendars, meetings, travel, and confidential information in a fast-paced

Qualifications

• Masters in business administration required.
• 4–8 years of experience supporting C-level executives.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Manage CEO's calendar, meetings, priorities, and commitments; resolve scheduling conflicts.
• Coordinate leadership meetings; prepare agendas, track decisions, and ensure follow-up.
• Act as liaison between CEO and senior leadership, employees, customers, partners; maintain confidentiality.
• Support business reviews, presentations, research, and management reports for the CEO's office.
• Coordinate domestic and international travel and events for the CEO.
• Draft executive communications, meeting summaries, and documentation.

Skills

Executive support

Stakeholder management

Calendar management

MS Office

Education

Master of Business Administration

Tools

Dashboard software

MS Office Suite

Job description

Position - Executive Assistant to the CEO

Department - CEOs Office

Reporting To - Chief Executive Officer (CEO)

Experience - 4 - 8 years of relevant experience, preferably supporting C-suite executives in a corporate environment. Employment Type - Full-time

Role Overview

• Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external Stakeholders on all matters pertaining to the Office of the CEO.
• The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
• The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven Software Company.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Responsibilities

• Executive & Calendar Management: Manage the CEOs calendar, meetings, priorities, appointments, and business commitments; proactively resolve scheduling conflicts and ensure meeting readiness.
• Meeting & Follow-up Management: Coordinate leadership meetings, prepare agendas and materials, track decisions and action items, and ensure timely follow-up and closure.
• Stakeholder Management: Act as the key interface between the CEO and senior leadership, employees, customers, partners, and other stakeholders while maintaining professionalism and confidentiality.
• Business & Management Support: Support business reviews, strategic discussions, management reporting, presentations, research, and special initiatives led by the CEOs office.
• Travel & Event Coordination: Manage domestic and international travel, itineraries, meetings, conferences, and other business engagements for the CEO.
• Communication & Documentation: Draft and coordinate executive communications, meeting summaries, presentations, reports, and other documentation.
• Confidentiality & Information Management: Handle sensitive business and executive information with discretion and ensure secure maintenance of records.
• CEO Office Coordination: Coordinate with key functions, track critical priorities and commitments, highlight important deadlines, and drive assigned actions to closure.

Required Qualifications & Skills

• Masters degree in business administration
• Strong work tenure: 4 to 8 years of experience supporting C-Level Executives, preferably in a Software industry
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management team, external partners and CSR initiatives
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decisionmaking capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Strong analytical and data interpretation skills, with experience in preparing MIS, dashboards, analytics, and management summaries.
• Ability to analyse data, identify key trends and insights, and present concise summaries to support management decision-making.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Key Competencies

• Executive Presence | Communication | Organization | Stakeholder Management | Confidentiality | Business Acumen | Planning & Prioritization | Problem Solving | Attention to Detail | Agility | Professionalism

Key Success Measures

• Effective management of the CEO's calendar and priorities.
• Timely preparation for critical meetings and engagements.
• Strong follow-through and closure of action items.
• Quality and timeliness of executive communication and reports.
• Effective coordination with internal and external stakeholders.
• High level of confidentiality and professionalism.
• Ability to proactively identify and address upcoming requirements.
• Evidence of analytical and data interpretation skills, through MIS, dashboards, analytics, and management summaries.
• Evidence of identified key trends and insights, and concise summaries to support management decision-making.