Executive Assistant To Chief Executive Officer

Ketan Chemical Corporation; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Ketan Chemical Corporation in Mumbai seeks a proactive Executive Assistant to the CEO. You will manage calendars, coordinate meetings and travel, and act as the primary liaison between the CEO and internal teams, clients, and vendors.

You will prepare presentations and reports, track deadlines, attend meetings, take minutes, and ensure follow-ups. The role requires discretion with confidential information and the ability to anticipate priorities across departments.

Responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Act as the primary point of contact between the CEO and internal teams, clients, vendors, and other stakeholders.
• Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Monitor and follow up on important tasks, commitments, and deadlines assigned by the CEO.
• Attend meetings with the CEO, prepare minutes of meetings, and ensure timely follow-up on action points.
• Handle emails, correspondence, and communication on behalf of the CEO when required.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Maintain organized records and confidential documents.
• Support the CEO in preparing for presentations, reviews, business meetings, and strategic discussions.
• Coordinate with different departments to obtain information and ensure timely completion of assigned tasks.
• Handle sensitive and confidential business and personal information with complete discretion.
• Assist in organizing corporate events, conferences, client meetings, and other engagements.
• Conduct research and prepare summaries or information as requested by the CEO.
• Anticipate the CEOs requirements and proactively manage priorities.

Job description

• Manage and maintain the CEOs calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Act as the primary point of contact between the CEO and internal teams, clients, vendors, and other stakeholders.
• Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Monitor and follow up on important tasks, commitments, and deadlines assigned by the CEO.
• Attend meetings with the CEO, prepare minutes of meetings, and ensure timely follow-up on action points.
• Handle emails, correspondence, and communication on behalf of the CEO when required.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Maintain organized records and confidential documents.
• Support the CEO in preparing for presentations, reviews, business meetings, and strategic discussions.
• Coordinate with different departments to obtain information and ensure timely completion of assigned tasks.
• Handle sensitive and confidential business and personal information with complete discretion.
• Assist in organizing corporate events, conferences, client meetings, and other engagements.
• Conduct research and prepare summaries or information as requested by the CEO.
• Anticipate the CEOs requirements and proactively manage priorities.