Executive Assistant To Chief Executive Officer

Stenhouse Insurance; Chennai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Stenhouse Insurance in Chennai is seeking an experienced Executive Assistant to support the CEO. You will manage the CEO's calendar, coordinate meetings with clients and board, draft communications, and prepare reports.

You will monitor inbox, arrange travel, handle expenses, and assist with proposals and special projects, requiring discretion and professionalism with executives and partners.

Qualifications

• Excellent organizational skills and the ability to multitask while meeting deadlines.
• Strong time management, handling interruptions, staying focused, and prioritizing tasks.
• Excellent verbal and written communication with executives, business partners and clients.
• Meticulous attention to detail to ensure accuracy.
• Proficiency in MS Office and Google Workspace; capable of designing and editing presentations and materials.
• Ability to conduct research and present data concisely.
• Maintain high integrity and discretion when handling confidential information.
• High level of professionalism when dealing with diverse groups including Board members and executives.

Responsibilities

• Manage the CEO's calendar, schedule all meetings (client, executive team, board), prepare for meetings, minuting, and circulate recaps and action items.
• Monitor inbox, draft emails, and respond on behalf of the CEO; flag urgent items.
• Prepare, draft, proofread, and execute internal and external business communications on behalf of the CEO.
• Track timelines and deliverables, coordinating with multiple stakeholders.
• Assist the CEO on proposals/projects by conducting necessary research and presenting findings.
• Prepare reports and presentations for the CEO.
• Proofread documents before submission to the CEO.
• Plan, book, and coordinate travel for the CEO and resolve related issues.
• Handle expense management details for the CEO.
• Plan events including team building, conferences, and client events.
• Coordinate any personal arrangements for the CEO.

Skills

Organizational skills

Time management

Communication

Attention to detail

MS Office

Google Workspace

Presentation design

Research

Discretion

Professionalism with executives

Tools

MS Office

Google Workspace

Job description

Skills / Knowledge

• Excellent organizational skills and ability to maintain an orderly system so as to be able to multitask yet stick to schedules, not miss deadlines, lose track of important details etc


• Time management is essential - the ability to multitask, take interruptions in stride, stay focussed and prioritize effectively


• Excellent verbal and written communication skills are paramount and he / she must know how to speak / write professionally to executives, business partners and clients


• Impeccable attention to detail to ensure that there no are errors in his / her tasks


• Proficiency in office productivity suites (MS Office / Google Workspace), ability to design and edit presentations and materials


• Ability to conduct research and present data in a succinct and well-written manner


• Ability to maintain a high level of integrity and discretion in handling confidential / personal information


• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff etc

Experience Required

Minimum: 3 years providing support to senior management

Roles & Responsibilities

• Responsible for managing the CEO's calendar including scheduling / organizing all types of meetings including client meetings, executive team meetings, board meetings etc. This includes finding a time that works for all parties, prepping the CEO for the meeting, minuting the meetings, sending out recaps and next step action items to attendees and following up on the same for completion as per committed timelines


• Responsible for monitoring inbox, drafting email correspondence and responding on behalf of the CEO. Also responsible for highlighting emails that may require the CEO's immediate action / importance


• Responsible for preparing, drafting, proofreading and executing accurate business correspondence (both internal and external) on behalf of the CEO using excellent communication skills . An example of an internal communication scenario would be sending out a company-wide update introducing a new initiative. An example of an external communication would be responding to or reaching out to a client on behalf of the CEO


• Tracking timelines and deliverables and ensuring accomplishment of the same involving multiple stakeholders


• Responsible for helping the CEO in specific proposals / projects by undertaking research where required and presenting the same in the required form


• Preparing reports / presentations for the CEO


• Responsible for proofreading documents shared with the CEOs office before submission to the CEO for further action


• Responsible for planning, booking and coordinating travel arrangements for the CEO and problem solving any issues that may arise


• Responsible for handling expense management details for the CEO


• Responsible for event planning including team building, conferences, client events etc


• Responsible for handling / coordinating any personal requirements for the CEO