Personal Assistant

KP Group; Gujarat; On-site; INR 600,000 - 1,200,000; Full time

Job summary

KP Group is seeking an Executive Assistant to the CEO in Gujarat. The role requires discreet handling of confidential information, expert calendar management, and seamless travel coordination. You will draft correspondence, prepare presentations, and support the CEO with strategic projects.

Responsibilities include coordinating meetings, managing inquiries, and maintaining essential documents and databases to ensure executive efficiency and effective stakeholder communication.

Qualifications

• Experience supporting a CEO or C-suite is preferred.
• Ability to handle confidential information with discretion.
• Strong scheduling, travel planning and correspondence skills.

Responsibilities

• Manage CEO calendar and coordinate meetings and travel.
• Screen and respond to inquiries directed to the CEO.
• Draft correspondence and prepare presentations.
• Coordinate meetings, agendas, and follow-up actions.
• Arrange domestic and international travel and prepare itineraries.
• Update contact lists and organizational databases.
• Assist on special projects and process improvements.

Skills

Calendar management

Communication

Administrative support

Travel coordination

Stakeholder liaison

Document management

Education

Bachelor's degree

Tools

MS Office

G Suite

Travel booking software

Job description

• Calendar Management: Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements. Coordinate with internal and external stakeholders to ensure efficient use of the CEO's time.
• Communication Liaison: Serve as the primary point of contact for internal and external inquiries directed to the CEO. Screen and prioritize incoming communications, responding on behalf of the CEO when appropriate.
• Administrative Support: Provide administrative assistance to the CEO, including drafting correspondence, preparing presentations, and organizing documents and files. Handle confidential and sensitive information with discretion.
• Meeting Coordination: Assist in the planning and coordination of meetings, conferences, and events attended by the CEO. Prepare meeting agendas, materials, and follow-up actions as required.
• Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, transportation, and visa requirements. Prepare travel itineraries and expense reports in a timely manner.
• Task Management: Manage tasks and action items assigned by the CEO, ensuring deadlines are met and deliverables are completed accurately. Follow up on outstanding items and provide regular progress updates.
• Database Management: Maintain and update contact lists, organizational charts, and other databases relevant to the CEO's responsibilities. Ensure accuracy and completeness of information.

Special Projects: Assist the CEO in various special projects and initiatives, including research, analysis, and presentation preparation. Take initiative to identify opportunities for process improvements and efficiency enhancements