Hiring - Executive Assistant To CEO

Freelancer; Bengaluru; On-site; INR 900,000 - 1,700,000; Full time

Job summary

Freelancer is seeking an Executive Support professional to manage the CEO's calendar, meetings, and travel arrangements in Bengaluru. The role involves coordinating internal and external meetings, prioritizing communications, and preparing reports and presentations.

You will support strategic initiatives, board meetings, and leadership reviews while maintaining confidential records and ensuring smooth cross-department communication.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prioritize and manage incoming communications, emails, and requests.
• Act as a liaison between the CEO and senior leadership, clients, investors, and external stakeholders.
• Prepare reports, presentations, briefing notes, and executive summaries.
• Track key business initiatives and ensure timely follow-through.
• Support the CEO in board meetings, leadership reviews, and strategic planning sessions.
• Assist in preparing business documents, dashboards, and performance reports.
• Conduct research and compile information for decision‑making.
• Draft professional correspondence and presentations on behalf of the CEO.
• Maintain relationships with internal teams and external partners.
• Ensure smooth communication flow across departments.
• Organize travel itineraries, expense reports, and logistics.
• Maintain confidential records and sensitive business information.
• Coordinate events, leadership offsites, and executive visits.
• Handle special projects and ad hoc assignments as required.

Job description

Role & responsibilities

Executive Support

• Manage the CEOs calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prioritize and manage incoming communications, emails, and requests.
• Act as a liaison between the CEO and senior leadership, clients, investors, and external stakeholders.
• Prepare reports, presentations, briefing notes, and executive summaries.

Strategic Coordination

• Track key business initiatives and ensure timely follow-through.
• Support the CEO in board meetings, leadership reviews, and strategic planning sessions.
• Assist in preparing business documents, dashboards, and performance reports.
• Conduct research and compile information for decision‑making.

Communication & Stakeholder Management

• Draft professional correspondence and presentations on behalf of the CEO.
• Maintain relationships with internal teams and external partners.
• Ensure smooth communication flow across departments.

Administrative & Operational Support

• Organize travel itineraries, expense reports, and logistics.
• Maintain confidential records and sensitive business information.
• Coordinate events, leadership offsites, and executive visits.
• Handle special projects and ad hoc assignments as required.