Executive Assistant To Chief Executive Officer

Bonito; Kolkata District; On-site; INR 350,000 - 550,000; Full time

Job summary

Bonito in Kolkata is seeking an experienced Office Administrator to coordinate daily operations and support executive workflows.

The role requires excellent communication, meticulous attention to detail, and the ability to handle confidential information, with strong MS Office and calendar management skills to drive efficient administrative processes.

Qualifications

• Excellent written and verbal communication skills.
• Highly structured and detail‑oriented; able to manage multiple high‑priority tasks with minimal supervision.
• Discretion in handling confidential information and sensitive matters.
• Proficiency in MS Office Suite, calendar management, travel planning tools, and project tracking platforms.

Responsibilities

• Coordinate schedules, tasks, and priorities to ensure seamless daily operations.
• Schedule meetings, prepare agenda notes, presentations, and minutes of meetings with timely follow-ups.
• Coordinate with internal departments and external stakeholders maintaining professionalism and confidentiality.
• Manage travel arrangements, itineraries, and calendars.
• Prepare executive-level reports, documentation, and briefs for informed decision-making.
• Track and reconcile expenses and provide administrative support for budgeting activities.

Skills

Communication skills

Attention to detail

Discretion

Tools

MS Office Suite

Calendar management tools

Travel management tools

Project tracking platforms

Job description

Key Responsibilities

• Ensure seamless daily operations across the three functions by coordinating schedules, tasks, and priorities.
• Schedule and organize meetings; prepare agenda notes, presentations, and Minutes of Meetings (MoMs), ensuring timely follow-ups on action items.
• Co-ordinate with internal departments and external stakeholders, maintaining a high level of professionalism and confidentiality.
• Efficiently manage travel arrangements, itineraries, and calendars
• Prepare executive-level reports, documentation, and briefs to aid in informed decision-making.
• Track and reconcile expenses, manage reimbursements, and provide administrative support for budgeting activities.

Preferred Candidate Profile

• Exceptional written and verbal communication skills with the ability to interact confidently across senior leadership levels.
• Highly structured and detail-oriented; capable of managing multiple high-priority tasks simultaneously with minimal supervision.
• High level of discretion in handling confidential information and sensitive matters.
• Proficiency in MS Office Suite, calendar and travel management tools, and project tracking platforms.