Executive Assistant to Managing Director

VBHC; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A dynamic organization in Bengaluru is seeking an experienced Executive Support professional to manage the CEO's activities. The ideal candidate will have over 5 years of experience supporting senior leadership, exhibiting strong organizational and communication skills. Responsibilities include managing the CEO’s calendar, liaising with stakeholders, and maintaining confidentiality. This role is perfect for detail-oriented individuals who can handle pressure effectively and are proficient in office software. Competitive compensation and growth opportunities are offered.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role supporting senior leadership preferred.
• Experience handling the schedule of a CXO level person.

Responsibilities

• Manage the CEO’s calendar, meetings, travel, and appointments.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Screen calls, emails, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, presentations, reports, and briefing documents.
• Track action items and follow up to ensure timely closure.
• Draft professional emails, notes, and communications on behalf of the CEO.
• Maintain confidentiality of sensitive information at all times.
• Organize documents, records, and confidential files.
• Support special projects and strategic initiatives as assigned.
• Assist with expense reports, approvals, and compliance-related documentation.
• Liaise with senior management, board members, clients, and partners.
• Support smooth communication across departments aligned with CEO priorities.

Skills

Detail-oriented

Creative problem solver

Excellent verbal communication

Excellent written communication

Strong organizational abilities

Time-management abilities

Proficiency in MS Office

Proficiency in Google Workspace

Education

Bachelor’s degree in Business Administration or related field

Job description

This is an ideal role for a young and dynamic person to learn the industry and the business itself, including Finance, Profitability and customer relationship. A candidate for this position will excel if they can keep their calm in a high pressure environment coordinating with the MD on his daily, weekly and monthly planner. The candidate should have prior experience in handling work schedule, over a min. 3 year period, of a CXO level person. Thus, the candidate should be detail oriented and a creative problem solver.

Executive Support

• Manage the CEO’s calendar, meetings, travel, and appointments
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Screen calls, emails, and correspondence, responding or redirecting as appropriate
• Prepare agendas, presentations, reports, and briefing documents.

Coordination & Communication

• Track action items and follow up to ensure timely closure
• Draft professional emails, notes, and communications on behalf of the CEO
• Maintain confidentiality of sensitive information at all times

Administrative & Operational Support

• Organize documents, records, and confidential files
• Support special projects and strategic initiatives as assigned
• Assist with expense reports, approvals, and compliance-related documentation

Stakeholder Management

• Liaise with senior management, board members, clients, and partners
• Support smooth communication across departments aligned with CEO priorities
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of discretion, integrity, and professionalism
• Ability to work independently and handle pressure
• Proficiency in MS Office / Google Workspace

Qualifications

• Bachelor’s degree in Business Administration or related field
• 5+ years of experience as an Executive Assistant or similar role (supporting senior leadership preferred)