Executive Assistant to Chief Executive Officer

Triloke Communications Private Limited.; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Triloke Communications Private Limited invites an organised Executive Assistant to support the Founder & Managing Director across multiple businesses in creative services, branding, events, retail and lifestyle. The role requires anticipating needs, managing priorities, coordinating across teams and ensuring seamless execution.

You will manage calendars, emails, travel, reports and presentations, liaise with partners and clients, and maintain confidentiality in a fast-paced environment.

Qualifications

• Five to eight years of experience supporting founders, CEOs or senior management.
• Exceptional command of English, both written and spoken, must be articulate and professional.
• Strong organisational skills with exceptional attention to detail.
• Proficient in MS Office, Google Workspace and AI productivity tools.
• Ability to multitask, prioritise and work independently.
• High levels of discretion, confidentiality and professionalism.
• Proactive, solution-oriented and comfortable in a fast-paced environment.

Responsibilities

• Calendar Management: Manage meetings, appointments, schedules and priorities.
• Communication: Handle emails, correspondence, calls and stakeholder coordination.
• Follow-ups & Tracking: Track tasks, deadlines, commitments and pending approvals across businesses.
• Meeting Coordination: Prepare agendas, record minutes and ensure action points are completed.
• Travel Management: Coordinate flights, hotels, visas, itineraries and logistics.
• Business Support: Liaise with department heads, clients, vendors and external partners.
• Documentation: Prepare reports, presentations, summaries and important business documents.
• Personal Assistance: Manage appointments, reminders and occasional personal requirements.
• Research: Assist with business research, special projects and new initiatives.

Skills

English proficiency

Organisational skills

MS Office & Google Workspace

AI productivity tools

Multitasking & prioritisation

Discretion & professionalism

Proactive & solution-focused

Tools

MS Office

Google Workspace

AI productivity tools

Job description

We are looking for a highly organised, proactive and resourceful Executive Assistant to support the Founder & Managing Director of multiple businesses across creative services, branding, events, retail and lifestyle.

The ideal candidate should be able to anticipate needs, manage priorities, coordinate across teams and ensure seamless execution of day-to-day responsibilities.

Key Responsibilities

• Calendar Management: Manage meetings, appointments, schedules and priorities.
• Communication: Handle emails, correspondence, calls and stakeholder coordination.
• Follow-ups & Tracking: Track tasks, deadlines, commitments and pending approvals across businesses.
• Meeting Coordination: Prepare agendas, record minutes and ensure action points are completed.
• Travel Management: Coordinate flights, hotels, visas, itineraries and logistics.
• Business Support: Liaise with department heads, clients, vendors and external partners.
• Documentation: Prepare reports, presentations, summaries and important business documents.
• Personal Assistance: Manage appointments, reminders and occasional personal requirements.
• Research: Assist with business research, special projects and new initiatives.

Skills & Qualifications

• 5–8 years of experience supporting founders, CEOs or senior management.
• Exceptional command of English, both written and spoken, is mandatory. Must be articulate, fluent and confident in professional communication, with excellent grammar, vocabulary and business writing skills.
• Strong organisational skills with exceptional attention to detail.
• Proficient in MS Office, Google Workspace and AI productivity tools.
• Ability to multitask, prioritise and work independently.
• High levels of discretion, confidentiality and professionalism.
• Proactive, solution-oriented and comfortable in a fast-paced environment.

What We’re Looking For

Someone who thinks ahead, takes ownership and gets things done.

Not just someone who manages a calendar, but someone who manages priorities, drives follow-ups and ensures nothing falls through the cracks.