Executive Assistant

Dhanvesttor; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

Dhanvesttor is seeking an Executive Assistant to the CEO & Founder in Kolkata, India. The role involves acting as the primary liaison, managing calendars, travel, expenses, and confidential files, while coordinating with internal teams and external partners.

The ideal candidate excels in communication, organization, and proactivity, with the ability to handle varied tasks and high-priority requests to support executive workflow.

Qualifications

• Strong verbal and written communication skills.
• Excellent calendar, meeting, and schedule management.
• Ability to coordinate with internal teams, clients, and external stakeholders.
• Strong follow-up and task-tracking capabilities.
• Proficiency in MS Office, Excel, PowerPoint, and Google Workspace.
• Ability to prepare presentations, reports, MIS, meeting notes, and other documents.
• Good organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Proactive approach with strong attention to detail and problem-solving ability.

Responsibilities

• Serve as the first point of contact and liaison for the CEO & Founder.
• Adapt to ad-hoc requirements and time-sensitive tasks.
• Prioritise tasks based on urgency and importance.
• Maintain flexibility to address emerging needs.
• Create and maintain to-do lists for the CEO & Founder.
• Coordinate travel arrangements for the CEO & Founder.
• Prepare expense reports and manage reimbursements.
• Conduct research and compile information for presentations or reports.
• Facilitate communication between the CEO & Founder and stakeholders.
• Organise and maintain filing systems and manage confidential information.
• Collaborate with all departments, teams, clients, and vendors.
• Handle telephonic duties including screening calls.
• Type correspondence, reports, and meeting minutes.
• Ensure timely administration and office arrangements.
• Assist and support at events and meetings.

Skills

Verbal communication

Written communication

Calendar management

Stakeholder coordination

Task tracking

Documentation

Organization

Time management

Discretion

Attention to detail

Problem solving

Tools

MS Office

Excel

PowerPoint

Google Workspace

Job description

Role & responsibilities:

• Serve as the first point of contact and key liaison for the CEO & Founder.
• Adapt to ad-hoc requirements and time-sensitive tasks.
• Prioritise tasks based on urgency and importance.
• Maintain flexibility and agility to address emerging needs effectively.
• Create and maintain to-do lists for the CEO & Founder, ensuring tasks are organised and prioritised effectively to support their workflow and maximise productivity.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for the CEO & Founder.
• Prepare expense reports and manage reimbursement processes.
• Conduct research and compile information for presentations, reports, or projects as requested by the CEO & Founder.
• Facilitate communication between the CEO & Founder and internal/external stakeholders by managing emails, letters, and other correspondence.
• Organise and maintain the CEO & Founders electronic and paper filing systems.
• Maintain company data files and manage highly confidential information.
• Collaborate with all departments, teams, clients, and vendors.
• Handle extensive telephonic duties, including screening calls and requests.
• Type correspondence, reports, and meeting minutes.
• Ensure timely administration and office arrangements.
• Assist and support CEO & Founder at events and meetings.

Preferred candidate profile:

• Strong verbal and written communication skills.
• Excellent calendar, meeting, and schedule management skills.
• Ability to coordinate with internal teams, clients, and external stakeholders.
• Strong follow-up and task-tracking capabilities.
• Proficiency in MS Office, Excel, PowerPoint, and Google Workspace.
• Ability to prepare presentations, reports, MIS, meeting notes, and other documents.
• Good organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Proactive approach with strong attention to detail and problem-solving ability.