Executive Assistant to CEO & COO

PINKVILLA; Mumbai; On-site; INR 900,000 - 1,800,000; Full time

Job summary

PINKVILLA is seeking an organized and proactive Executive Assistant to CEO & COO to provide high-level administrative and operational support. You will manage calendars, coordinate meetings, prepare documents, and handle confidential information with discretion.

In this role you will work closely with senior leaders, liaise with internal teams and external partners, arrange travel, and drive special projects to ensure the smooth functioning of the CXO’s office.

Qualifications

• 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask and work in a fast-paced environment.
• High level of professionalism, discretion and confidentiality.
• Ability to interact confidently with senior leadership and external stakeholders.

Responsibilities

• Manage the CXO's calendar, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including preparing agendas and follow-ups.
• Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.
• Prepare presentations, reports, documents, and meeting notes.
• Track key action items and ensure timely follow-up with relevant stakeholders.
• Coordinate with internal teams and external partners on behalf of the CXO.
• Assist with travel planning, itineraries, and other logistics.
• Maintain confidentiality of sensitive business and personal information.
• Support the CXO with special projects and ad-hoc requirements.
• Help ensure smooth day-to-day functioning of the CXO's office.

Skills

EA experience

Communication

Organisational skills

Time management

Discretion

Stakeholder management

Tools

MS Office

Google Workspace

Job description

We are looking for a highly organised and proactive Executive Assistant to CEO & COO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage the CXO's calendar, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including preparing agendas and follow-ups.
• Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.
• Prepare presentations, reports, documents, and meeting notes.
• Track key action items and ensure timely follow-up with relevant stakeholders.
• Coordinate with internal teams and external partners on behalf of the CXO.
• Assist with travel planning, itineraries, and other logistics.
• Maintain confidentiality of sensitive business and personal information.
• Support the CXO with special projects and ad-hoc requirements.
• Help ensure smooth day-to-day functioning of the CXO's office.

Requirements

• 3-6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask and work in a fast-paced environment.
• Strong attention to detail and follow-through.
• High level of professionalism, discretion, and confidentiality.
• Ability to interact confidently with senior leadership and external stakeholders.

Preferred Skills

• Strong coordination and stakeholder-management skills.
• Good problem-solving and decision-making abilities.
• Proactive approach with the ability to anticipate requirements.
• Comfortable handling multiple priorities and last-minute changes.