Executive Assistant

Vedantu Innovations; Bengaluru; On-site; INR 550,000 - 850,000; Full time

Job summary

Vedantu Innovations is seeking an Executive Assistant to support senior leadership in driving strategic initiatives and managing day-to-day operations.

The role requires handling high-priority coordination, stakeholder communication, scheduling, and operational execution in a fast-paced, confidential environment.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities with discretion.
• Experience supporting CXO or senior leadership teams.
• Proficiency in MS Office and Google Workspace.

Responsibilities

• Calendar & Schedule Management: Manage the executive's calendar, meetings, and appointments.
• Communication & Coordination: Draft emails, presentations, reports, meeting notes, and follow-ups.
• Strategic & Operational Support: Track key projects, prepare MIS reports and dashboards, support leadership meetings.
• Travel & Logistics Management: Arrange travel bookings, accommodations, itineraries, and expense reports.
• Confidentiality & Governance: Handle sensitive information with discretion and maintain organized records.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Stakeholder management

Discretion & professionalism

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership in driving strategic initiatives and managing day-to-day operations.

This role requires someone who can handle high-priority coordination, stakeholder communication, scheduling, and operational execution in a fast-paced environment while maintaining professionalism and confidentiality.

Key Responsibilities:

1. Calendar & Schedule Management

• Manage and optimize the executives calendar, meetings, and appointments
• Coordinate internal and external meetings across teams and stakeholders
• Prioritize schedules and engagements based on business priorities

2. Communication & Coordination

• Act as a key point of contact between leadership and internal/external stakeholders
• Draft emails, presentations, reports, meeting notes, and follow-ups
• Track action items and ensure timely closure across teams

3. Strategic & Operational Support

• Assist leadership in tracking key projects, initiatives, and business priorities
• Prepare MIS reports, dashboards, and business review documents
• Support planning and execution of leadership meetings, reviews, and town halls

4. Travel & Logistics Management

• Manage travel bookings, accommodation, itineraries, and expense reports
• Coordinate logistics for external meetings, events, and leadership engagements

5. Confidentiality & Governance

• Handle sensitive information with high discretion and professionalism
• Maintain organized documentation, records, and filing systems

Required Skills & Competencies:

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High attention to detail and execution ownership
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and stakeholder management skills
• Proficiency in MS Office and Google Workspace
• High level of discretion, professionalism, and confidentiality

Preferred Qualifications:

• Bachelors degree (MBA preferred)
• Prior experience supporting CXO / Senior Leadership teams
• Experience in a startup or EdTech environment is preferred