Executive Assistant - - Pune - Married Female

The Global Zone; Pune District; On-site; INR 300,000 - 400,000; Full time

Job summary

The Global Zone in Pune seeks an administrative assistant to act as the key contact for internal and external stakeholders, manage communications, and support senior leadership.

You will schedule meetings, organize events, maintain filing systems, prepare reports, and assist with recruitment screening, ensuring accurate records and timely information delivery.

Qualifications

• Excellent follow up and communication skills.
• Strong command of English, spoken and written.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Act as the key point of contact for internal and external contacts.
• Take phone calls and respond to emails describing the company’s products and services.
• Assist with scheduling and prioritizing meetings and appointments.
• Plan and manage office events and organize engaging activities for the team on behalf of the director.
• Develop and maintain administrative databases and filing systems (digital and paper).
• Prepare and collate information for reports, presentations, graphics, and spreadsheets for Directors.
• Screen and profile candidates for recruitment on behalf of the Director.

Skills

Excellent follow up skills

Strong English communication

Tools

MS Office (Excel & Word)

Job description

• To act as they key point of contact for internal and external contacts


• Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services


• Assisting with scheduling and prioritizing meetings and appointments


• Planning and managing office events, organising engaging activities for the team on behalf of the director


• Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information


• To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors


• Conducting screening and profiling for recruitment on behalf of the Director

Necessary Functional Skills:

• Excellent follow up skills


• Must have good command over English, both spoken and written


• Should have working knowledge of MS Office especially Excel & Word