Executive Assistant - - Rohini - Married Female

The Global Zone; India; On-site; INR 300,000 - 600,000; Full time

Job summary

The Global Zone is seeking a proactive Administrative Assistant to serve as the primary contact for internal and external stakeholders. You will handle phone calls, emails, schedule and prioritise meetings, and assist with organizing and coordinating events on behalf of the director.

You will develop and maintain administrative databases and filing systems, prepare information for reports and presentations, and support recruitment screening.

Qualifications

• Excellent follow up skills and ability to manage multiple tasks.
• Fluent written and spoken English, clear communication.
• Proficient with MS Office, especially Excel and Word.

Responsibilities

• Act as key contact for internal and external stakeholders.
• Answer calls and emails describing the companys products and services.
• Assist with scheduling and prioritising meetings.
• Plan and manage office events for the director.
• Develop and maintain administrative databases and filing systems.
• Prepare information for reports, presentations, graphics and spreadsheets.
• Conduct recruitment screening and profiling for the director.

Skills

Phone etiquette

Time management

English language

MS Office usage

Tools

MS Excel

MS Word

Job description

• To act as they key point of contact for internal and external contacts


• Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services


• Assisting with scheduling and prioritizing meetings and appointments


• Planning and managing office events, organising engaging activities for the team on behalf of the director


• Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information


• To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors


• Conducting screening and profiling for recruitment on behalf of the Director

Necessary Functional Skills:

• Excellent follow up skills


• Must have good command over English, both spoken and written


• Should have working knowledge of MS Office especially Excel & Word