Executive Assistant For Pune Location

Time Legend It And Hr Consulting Solutions; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Time Legend It And Hr Consulting Solutions in Pune is seeking an Executive/Administrative Assistant to provide day-to-day support to the Manager. You will manage calendars, coordinate with teams and clients, handle correspondence, and prepare reports and meeting notes.

Ideal candidates have 1–5 years of EA/PA experience, strong MS Office and calendar skills, and a professional, confidential approach. The role involves travel arrangements and multi-department coordination, with opportunities to

Qualifications

• Graduate in any discipline.
• 1-5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.
• Experience supporting a Manager, Director, or Senior Management will be preferred.
• Experience in travel coordination, business administration, or corporate office management will be an added advantage.

Responsibilities

• Provide day-to-day administrative and operational support to the Manager.
• Manage the Managers calendar, appointments, meetings, and schedules.
• Coordinate with internal teams, clients, and external stakeholders on behalf of the Manager.
• Handle emails, calls, messages, and other correspondence.
• Schedule meetings and ensure timely follow-ups on important tasks.
• Prepare reports, presentations, documents, and meeting notes as required.
• Maintain and organize important files, records, and documents.
• Handle confidential and sensitive information with discretion.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Assist the Manager in tracking important tasks, deadlines, and follow-ups.
• Support the Manager during meetings and prepare action points when required.
• Coordinate with different departments to ensure tasks assigned by the Manager are completed on time.
• Handle urgent or last-minute requirements and provide quick solutions.
• Assist the Manager with any other administrative or business-related activities as required.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Problem solving

Confidentiality

Independent work

Tools

MS Office Word

MS Office Excel

MS PowerPoint

Outlook

Google Calendar

Job description

Role & responsibilities

• Provide day-to-day administrative and operational support to the Manager.
• Manage the Managers calendar, appointments, meetings, and schedules.
• Coordinate with internal teams, clients, and external stakeholders on behalf of the Manager.
• Handle emails, calls, messages, and other correspondence.
• Schedule meetings and ensure timely follow-ups on important tasks.
• Prepare reports, presentations, documents, and meeting notes as required.
• Maintain and organize important files, records, and documents.
• Handle confidential and sensitive information with discretion.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Assist the Manager in tracking important tasks, deadlines, and follow-ups.
• Support the Manager during meetings and prepare action points when required.
• Coordinate with different departments to ensure tasks assigned by the Manager are completed on time.
• Handle urgent or last-minute requirements and provide quick solutions.
• Assist the Manager with any other administrative or business-related activities as required.

Preferred candidate profile

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Good knowledge of MS Office Word, Excel, and PowerPoint.
• Knowledge of Outlook/Google Calendar and online meeting platforms.
• Strong coordination and follow-up skills.
• Ability to multitask and manage multiple priorities.
• Good problem-solving and decision-making skills.
• Ability to maintain confidentiality.
• Professional attitude and good interpersonal skills.
• Strong attention to detail.
• Ability to work independently and take initiative.

Candidate Requirements

• Graduate in any discipline.

• 1-5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role.

• Previous experience supporting a Manager, Director, or Senior Management will be preferred.

• Experience in travel coordination, business administration, or corporate office management will be an added advantage.