Executive Assistant To Director

Pune Polymers; Chakan; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Pune Polymers in Chakan, India is seeking a highly organized Executive Assistant to support the Director in managing strategic priorities and executive administration. The role requires strong communication, analytical skills, and the ability to coordinate across Production, Sales, HR, Finance, Delivery and Marketing while handling confidential information with discretion.

The ideal candidate will manage calendars, prepare agendas and reports, track initiatives, and contribute to leadership

Qualifications

• 2–7 years of experience in executive support.
• Experience supporting senior leadership and cross-functional teams.
• Strong communication and data-focused reporting capabilities.

Responsibilities

• Manage the Director's calendar, meetings, travel, and priorities.
• Coordinate internal and external communications and follow-ups.
• Prepare agendas, MoMs, presentations, reports, and executive summaries.
• Track strategic initiatives and cross-functional projects for timely delivery.
• Consolidate MIS reports and leadership dashboards.
• Support business planning, market research, and data-driven decisions.
• Collaborate with Production, Sales, HR, Finance, Delivery, and Marketing teams.
• Handle confidential information with discretion and professionalism.
• Support Director's Office admin activities.
• Follow up with stakeholders to ensure execution of key deliverables.

Skills

Verbal communication

Written communication

Excel

PowerPoint

Analytical thinking

Stakeholder management

Organization

Discretion

Proactivity

Education

Bachelor's degree in Business Administration or related

MBA is a plus

Tools

Power BI

AI productivity tools

Job description

Job Description -Executive Assistant to Director

Location:Chakan, Pune, India

Experience: 2 to 7 Years

Employment Type: Full-Time

About the Role

We are looking for a highly organized, proactive, and business-oriented Executive Assistant to support the Director in managing strategic priorities, business operations, stakeholder communication, and executive administration.

The ideal candidate should possess strong analytical abilities, excellent communication skills, and the ability to work effectively across multiple functions while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, travel schedules, and priorities.
• Coordinate internal and external communications, including emails, stakeholder interactions, and follow-ups.
• Prepare meeting agendas, minutes of meetings (MoMs), presentations, reports, and executive summaries.
• Track strategic initiatives, action items, and cross-functional projects to ensure timely completion.
• Consolidate MIS reports, monitor key business metrics, and prepare leadership dashboards.
• Support business planning, operational reviews, market research, and data-driven decision-making.
• Collaborate with Production , Sales, HR, Finance, Delivery, and Marketing teams to drive organizational objectives.
• Handle confidential information with a high level of discretion and professionalism.
• Support administrative activities for the Director's Office.
• Follow up with internal and external stakeholders to ensure execution of key deliverables.

Requirements

Required Skills & Qualifications

• Excellent verbal and written communication skills.
• Strong proficiency in AI productivity tools, MS Excel, PowerPoint, and business reporting.
• Strong business acumen and analytical mindset.
• Ability to prepare presentations, dashboards, and management reports.
• Effective stakeholder management and follow-up skills.
• Strong organizational, multitasking, and time-management abilities.
• High level of confidentiality, professionalism, and attention to detail.
• Ability to work independently in a fast-paced environment.

Preferred Experience

• More than 2 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Associate, CEO's Office Executive, Business Operations Executive, or a similar role supporting senior leadership.
• Experience in stakeholder management, executive support, business reporting, and cross-functional coordination.
• Exposure to project tracking, MIS reporting, and business operations will be an added advantage.

Education

• Any Graduation or Bachelor's degree in Business Administration, Management, Commerce, Engineering, or a related field.
• MBA is a plus but not mandatory.

What We Are Looking For

• Strong ownership mindset and execution capability.
• Ability to anticipate needs and proactively solve problems.
• Excellent coordination and follow-through skills.
• Comfort working directly with senior leadership and managing multiple priorities simultaneously.