Executive Assistant (On Contract)

Bayer; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Benefits offered by this job

None

Job summary

Bayer in Bangalore is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leadership. The role manages calendars, travel, emails, and meeting materials, ensuring confidentiality and smooth day-to-day operations.

The ideal candidate has 5–10 years of EA/PA experience, a relevant Bachelor's degree, and strong MS Office skills. This is a 6-month contract with potential for extension.

Qualifications

• 5–10 years as Executive/Personal Assistant supporting senior leadership.
• Bachelor's degree in a related discipline.
• Proven ability to manage calendars, travel, and confidential information.

Responsibilities

• Manage complex calendars and meeting schedules for senior leaders.
• Coordinate domestic and international travel arrangements.
• Screen emails and communications; prepare agendas and materials.
• Record minutes and track action items; coordinate cross-functional projects.
• Handle expense reimbursements and vendor coordination.
• Support dashboards and leadership reports; ensure deadlines are met.

Skills

Verbal & written comms

Organisational skills

Multitasking

Confidentiality

Stakeholder management

MS Office

Teams

Education

Bachelor's degree in Business Administration/ related field

Tools

Microsoft Office

Travel coordination tools

Job description

Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with

Location: Bangalore

Experience: 5–10 Years

Compensation: ₹5–8 LPA

Experience

• 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and meeting schedules for senior leaders.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.
• Screen and priorities emails, correspondence, and telephone communications.
• Prepare meeting agendas, presentations, reports, and briefing materials.

Meeting & Stakeholder Coordination

• Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.
• Record meeting minutes and track action items to ensure timely closure.
• Liaise with internal and external stakeholders on behalf of the executive.
• Coordinate cross-functional projects and follow up on key deliverables.

Administrative Management

• Manage expense reimbursements, invoice processing, and documentation.
• Maintain confidential records, contracts, and business documents.
• Support procurement requests, vendor coordination, and office administration activities.
• Ensure accurate filing and document management practices.

Business Operations Support

• Assist in preparing business reports, dashboards, and management presentations.
• Monitor deadlines and proactively drive completion of leadership priorities.
• Support event management, leadership visits, and employee engagement initiatives.
• Identify opportunities to improve administrative processes and operational efficiency.

Confidentiality & Governance

• Handle sensitive business information with the highest level of discretion.
• Ensure compliance with company policies, documentation standards, and governance requirements.

Desired Qualifications & Skills

Education

• Bachelor's degree in Business Administration, Commerce, Management, or related discipline.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• High attention to detail and problem-solving capability.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and interpersonal skills.
• Professional demeanour with high levels of confidentiality and integrity.

Key Success Measures

• Effective calendar and meeting management.
• Timely execution of leadership priorities and action items.
• High-quality stakeholder coordination and communication.
• Accuracy in documentation, reporting, and administrative processes.
• Strong responsiveness and ability to anticipate executive needs.