Executive Assistant III | EA | Bengaluru | Assurance National Leaders

Digiads Media; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Digiads Media in Bengaluru is seeking an experienced Executive Assistant to manage calendars, coordinate travel, and handle confidential correspondence for senior leaders. This role requires strong organization, proactive communication, and the ability to manage competing priorities in a fast-paced environment.

The candidate should hold a Bachelor's degree and have prior experience supporting executives, with a focus on calendar oversight, travel planning, and professional communications.

Qualifications

• Bachelor's degree in any discipline from a recognized university.
• Experience as an Executive Assistant or equivalent role with calendar management.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and coordinate executive calendars, appointments, and schedules.
• Prioritize commitments and resolve scheduling conflicts proactively.
• Send meeting reminders and ensure timely attendance and preparedness.
• Serve as a point of contact between executives and stakeholders.
• Screen emails and communications and draft professional responses.
• Organize meetings, leadership connects, and business events.
• Prepare meeting agendas, briefs, and supporting materials.
• Record minutes and track action items with follow-up.
• Plan domestic and international travel and manage bookings.
• Support travel expenses and maintain confidential records.

Job description

Executive Assistant - Bengaluru

Preferred candidate profile

• Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative coordination role.
• Experience supporting senior executives or leadership teams will be an advantage.
• Experience managing complex calendars, travel arrangements, meetings, and confidential information is preferred.

Education

Bachelors degree in any discipline from a recognized university/institution.

Key Attributes

Organization | Communication | Calendar Management | Stakeholder Management | Travel Coordination | Confidentiality | Attention to Detail | MS Office | Multitasking | Follow-through

Role & responsibilities

• Manage and coordinate executive calendars, appointments, meetings, and schedules.
• Prioritize competing commitments and proactively resolve scheduling conflicts.
• Send meeting reminders and ensure timely attendance and preparedness.
• Serve as a key point of contact between executives and internal/external stakeholders.
• Screen and manage calls, emails, correspondence, and other communications.
• Draft, review, and coordinate professional communications on behalf of leadership.
• Organize meetings, conferences, leadership connects, and business events.
• Prepare meeting agendas, presentations, briefing documents, and other supporting materials.
• Record meeting minutes, track action items, and follow up with stakeholders to ensure closure.
• Plan and coordinate domestic and international business travel.
• Manage flight bookings, accommodation, ground transportation, itineraries, and travel documentation.
• Support travel expense claims, reimbursements, and related administrative activities.
• Maintain and organize confidential records, documents, and files.
• Prepare reports, presentations, spreadsheets, trackers, and other business documents.
• Perform data entry and maintain document management systems.
• Provide support for day-to-day administrative and operational requirements.
• Coordinate effectively with cross-functional and internal teams to drive timely completion of activities.
• Handle sensitive and confidential information with a high degree of professionalism and discretion.

Required Skills & Competencies

• Strong calendar management and scheduling skills.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and work with minimal supervision.
• Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and follow-through.
• Professional interpersonal skills with the ability to interact confidently with senior stakeholders.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong coordination, follow-up, and problem-solving skills.
• Comfortable working in a fast-paced, deadline-driven environment.