Executive Assistant -Office of the Managing Director (MD)

Consult Shekhar Pandey; Kilhauda; On-site; INR 500,000 - 600,000; Full time

Job summary

Consult Shekhar Pandey in Pilkhuwa, Uttar Pradesh, seeks an Office Assistant to support the Managing Director, coordinate sales activities, and manage projects. The candidate should be organized, proactive, and capable of handling multiple tasks with accuracy.

The role requires 2-5 years of relevant experience, strong MS Office skills, and good communication. This is an office-based position with growth opportunities.

Qualifications

• Graduate in any discipline.
• 2-5 years of relevant experience in office coordination, sales support, administration or project coordination.
• Good communication, interpersonal and coordination skills.

Responsibilities

• Sales Coordination: coordinate with sales team, customers, dealers and business associates; follow up on inquiries, quotations, orders and commitments; maintain sales reports and records; track orders, deliveries and payments.
• Office Management & MD Support: assist MD with day-to-day activities; coordinate meetings and communications; maintain records and documents; ensure timely follow-ups.
• Project Coordination: track progress, deadlines and deliverables; coordinate with departments and vendors; prepare status reports and highlight delays.
• General Coordination & Administration: handle correspondence, calls and emails; coordinate travel and meetings; maintain organized records; undertake additional duties from the MD.

Skills

Office coordination

Sales coordination

Project coordination

MS Excel

MS Word

Email communications

Education

Bachelor's degree

Tools

MS Office

Job description

*Location:* Pilkhuwa, Uttar Pradesh

*Experience:* 2-5 Years

*Salary:* 5-6 LPA

*Gender:* Male

*Function:* Sales Coordination, Office Management & Project Coordination

Role Overview

We are looking for a proactive, organized and dependable Office Assistant to work directly with the Managing Director (MD). The candidate will be responsible for supporting daily office operations, coordinating sales activities, managing projects and ensuring smooth communication between the MD, internal teams, customers and external stakeholders.

The ideal candidate should have strong coordination and follow-up skills, a practical approach to problem-solving, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

*1. Sales Coordination*

• - Coordinate with the sales team, customers, dealers and business associates.
• - Follow up on sales enquiries, quotations, orders and customer commitments.
• - Maintain sales reports, customer records and business-related documentation.
• - Track pending orders, deliveries and payments in coordination with the concerned teams.

*2. Office Management & MD Support*

• - Assist the MD with day-to-day office activities and administrative requirements.
• - Coordinate meetings, appointments, schedules and business communications.
• - Maintain records, files, reports and important documents.
• - Ensure timely follow-ups on instructions and action points assigned by the MD.

*3. Project Coordination*

• - Track project progress, deadlines, deliverables and pending activities.
• - Coordinate with different departments, vendors and other stakeholders.
• - Prepare status reports and highlight delays or issues requiring management attention.
• - Ensure timely execution of assigned tasks through regular follow-ups.

*4. General Coordination & Administration*

• - Handle official correspondence, calls, emails and routine communication.
• - Coordinate travel arrangements, meetings and other business requirements as needed.
• - Maintain office discipline, documentation and organised records.
• - Undertake additional coordination responsibilities as assigned by the MD.

Candidate Profile

• - Male candidate with 2-5 years of relevant experience* in office coordination, sales support, administration or project coordination.
• - Graduate in any discipline; candidates with relevant practical experience will be preferred.
• - Good communication, interpersonal and coordination skills.
• - Proficiency in MS Office, particularly Excel, Word and email.
• - Strong follow-up skills with an ability to manage multiple tasks simultaneously.
• - Responsible, organised, detail-oriented and comfortable working directly with senior management.
• - Willing to work from the office in *Pilkhuwa, Uttar Pradesh*.

Compensation

5-6 LPA*, depending on experience and suitability.