EXECUTIVE ASSISTANT MALE

Yogini Tradex Private Limited; Kolkata District; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Yogini Tradex Private Limited in Kolkata seeks an experienced Executive Assistant to support the Director with calendar management, travel logistics, and high‑level correspondence. You will prepare reports and presentations, maintain trackers, and coordinate meetings and events with discretion.

The role requires 4–5 years of related experience, strong English and local-language skills, and proficiency in MS Office Suite and Google Sheets for data organization.

Qualifications

• Graduated with a degree in any discipline; business/admin background preferred but not mandatory.
• 4–5 years of experience as an Executive Assistant or similar administrative role.
• Proficiency in MS Office and Google Sheets; comfort with basic to intermediate formulas and data organization.

Responsibilities

• Manage the Director’s calendar, schedule meetings, and coordinate visitor visits.
• Prepare, edit, and format emails, reports, and presentations in MS Word and PowerPoint.
• Maintain data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, dashboards).
• Track deadlines, action items, and follow-ups for key projects and communications.
• Coordinate travel arrangements and business-trip logistics as required.
• Handle confidential information with discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Assist in organizing meetings, workshops, and events; manage room bookings and invitations.
• Maintain filing and documentation systems for easy retrieval of records.

Skills

Executive support

Calendar management

MS Office

Google Sheets

Time management

Education

Bachelor's degree

Tools

MS Word

MS Excel

MS PowerPoint

Google Sheets

Job description

• Managethe Director’s calendar, schedule meetings, appointments, and coordinateinternal/external visitor visits.
• Prepare,edit, and format emails, reports, presentations, and other documents in MS Word and PowerPoint.
• Maintainand update data, trackers, and reports using MS Excel and Google Sheets (formulas, tables, basic dashboards).
• Trackdeadlines, action items, and follow‑ups for key projects and communications.
• Coordinatetravel arrangements, itineraries, and business‑trip logistics as required.
• Handleconfidential information with utmost discretion and professionalism.
• Liaisewith internal departments and external stakeholders on behalf of the Director.
• Assistin organizing meetings, workshops, and occasional events (room bookings,invitations, materials, etc.).
• Maintainfiling and documentation systems (physical and digital) for easy retrieval ofrecords.
• Graduatedegree in any discipline (Business Administration / Commerce preferred but notmandatory).
• 4–5 years of experience as anExecutive Assistant or similar administrative role , preferably supporting seniorleadership or Directors.
• Proficiency in MS Office Suite (Word,Excel, PowerPoint) and Google Sheets; comfortable withbasic to intermediate formulas, formatting, and data organization.
• Strongwritten and spoken English and local language (as applicable).
• Excellentorganizational, time‑management, and multi‑tasking skills.
• Highattention to detail, reliability, and a proactive attitude.
• Abilityto work independently and take initiative with minimal supervision.