Executive Assistant Job in Gurgaon at Fin Maverick

CollegeSearch; Gurgaon; On-site; INR 400,000 - 700,000; Full time

Job summary

CollegeSearch is seeking a proactive Executive Assistant to support the founders with calendars, meetings, and correspondence. You will coordinate internal and external meetings, prepare notes, and ensure timely follow-ups to keep initiatives moving.

You will track tasks across teams, maintain trackers and reports, and assist with partnerships and ad-hoc projects. The role requires discretion, organization, and the ability to switch priorities as business needs evolve.

Responsibilities

• Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.
• Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.
• Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.
• Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.
• Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or escape them.
• Be comfortable switching between different priorities based on business requirements.

Job description

Key Responsibilities:

Executive Support

• Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.

Business & Operations

• Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.

Research & Analysis

• Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.

Partnerships & Coordination

• Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.

Ad-hoc Founder Support

• Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or escape them.
• Be comfortable switching between different priorities based on business requirements.