Executive Assistant in Gurgaon

Fin Maverick; Gurugram District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Fin Maverick is seeking an efficient Executive Assistant to support the founders by managing calendars, coordinating meetings, and handling confidential communications. You will bridge internal teams and external partners, track projects, and prepare concise notes to enable timely decision-making.

The role requires discretion, multitasking, and a proactive mindset to prioritise tasks in a fast-paced startup environment.

Responsibilities

• Executive Support: Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.
• Business & Operations: Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.
• Research & Analysis: Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.
• Partnerships & Coordination: Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.
• Ad-hoc Founder Support: Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or elevate them.
• Be comfortable switching between different priorities based on business requirements.

Job description

• Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.
• Business & Operations:
• Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.
• Research & Analysis:
• Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.
• Partnerships & Coordination:
• Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.
• Ad-hoc Founder Support:
• Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or elevate them.
• Be comfortable switching between different priorities based on business requirements.

Key Responsibilities

• Executive Support:
• Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.
• Business & Operations:
• Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.
• Research & Analysis:
• Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.
• Partnerships & Coordination:
• Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.
• Ad-hoc Founder Support:
• Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or elevate them.
• Be comfortable switching between different priorities based on business requirements.

About Company: Fin Maverick is home to a growing community of learners preparing with intent and discipline. While each learner moves at their own pace, the experience is shaped by a shared commitment to understanding, consistency, and doing the work properly. A learning that doesn't leave you behind.