Executive Assistant

Mobhero; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Mobhero is seeking an Executive Assistant to support the Founders by managing schedules, communications, and travel arrangements in a fast-paced environment. You will coordinate leadership meetings, prepare MoMs, and track action items while handling confidential information with discretion.

The role requires excellent organizational skills, business acumen, and the ability to anticipate needs for day-to-day priorities and strategic initiatives.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• Minimum 3+ years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
• Experience supporting Founders, CXOs, Directors, or Senior Leadership teams preferred.

Responsibilities

• Manage Founders calendars, appointments, meetings, and travel schedules.
• Coordinate meetings, prepare agendas, minutes (MoMs) and action trackers.
• Liaise with leadership, clients, partners, and vendors on behalf of the Founders.
• Ensure follow-ups and timely completion of action items.
• Assist in organizing leadership meetings, reviews, and strategic discussions.
• Prepare business reports, presentations, dashboards, and executive summaries.

Skills

Verbal communication

Organizational skills

Stakeholder management

Confidentiality

Meeting coordination

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Presentation tools

Job description

Job Summary

Role Overview The Executive Assistant will serve as a key support partner to the Founders, managing schedules, communications, meetings, follow-ups, and business coordination activities. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to operate effectively in a fast-paced environment.

Responsibilities

• Calendar Schedule Management - Manage and coordinate the Founders calendars, appointments, meetings, and travel schedules.
• Prioritize and organize meetings based on business requirements.
• Ensure efficient time management and scheduling of critical discussions.
• Stakeholder Coordination - Act as a liaison between the Founders and internal/external stakeholders.
• Coordinate with leadership teams, clients, partners, and vendors on behalf of the Founders.
• Ensure timely follow-ups and closure of action items.
• Meeting Management - Prepare agendas, presentations, minutes of meetings (MoMs), and action trackers.
• Monitor progress on key action points and ensure timely completion.
• Assist in organizing leadership meetings, reviews, and strategic discussions.
• Business Operational Support - Support the Founders in business planning, reporting, data compilation, and research activities.
• Prepare business reports, presentations, dashboards, and executive summaries.
• Assist in special projects and strategic initiatives as assigned.
• Travel Event Coordination - Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries.
• Coordinate leadership events, conferences, and external engagements.
• Documentation Confidentiality - Maintain confidential records, documents, contracts, and business correspondence.
• Ensure sensitive information is handled with the highest level of discretion and professionalism.

Preferred Qualifications

• Bachelors degree in Business Administration, Management, Communications, or related field.
• 38 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
• Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams will be preferred.
• Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments will be an added advantage.

Requirements

• Key Skills - Excellent verbal and written communication skills
• Key Skills - Strong organizational and multitasking abilities
• Key Skills - Advanced proficiency in MS Office, Google Workspace, and presentation tools
• Key Skills - Attention to detail and execution excellence
• Key Skills - Stakeholder management and interpersonal skills
• Key Skills - High level of professionalism and confidentiality
• Key Skills - Ability to work under pressure and manage competing priorities

What We Are Looking For

• A proactive problem-solver who takes ownership and drives execution.
• Someone who can anticipate requirements rather than wait for instructions.
• A trusted partner who can effectively support the Founders in managing day-to-day priorities and strategic initiatives.
• A highly dependable individual capable of maintaining confidentiality while operating with speed and accuracy.

Job Type

Full time

Location

Gurgaon, Haryana, India

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.