Executive Assistant

Pocketful; Delhi; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Pocketful, a fast-growing fintech in India, is seeking an experienced Executive Assistant to support the Founder. You will manage calendars, coordinate meetings with leaders, investors, and partners, and prepare presentations and MoMs, ensuring smooth daily operations.

The ideal candidate has 5–10 years supporting CXOs, strong organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
• MBA or equivalent qualification will be an added advantage.

Responsibilities

• Manage the Founder's calendar, meetings, and travel schedules.
• Coordinate meetings with leadership, investors, partners, and stakeholders.
• Prepare presentations, reports, meeting agendas, minutes, and business correspondence.
• Screen and prioritize emails, calls, and other communications on behalf of the Founder.
• Track action items and ensure timely follow-ups with internal teams.
• Organize domestic and international travel, including flights, accommodation, visas, and itineraries.
• Handle confidential information with the highest level of integrity and discretion.
• Coordinate leadership meetings, company events, and strategic initiatives.
• Liaise with internal departments and external stakeholders to ensure smooth communication.
• Assist in research, data analysis, and preparation of business reports.
• Anticipate the Founder's requirements and proactively resolve operational challenges.
• Manage multiple priorities with exceptional attention to detail.

Skills

Calendar management

Travel coordination

Meeting coordination

Executive support

Communication

Stakeholder management

Discretion & integrity

MS Office & Google Workspace

Presentation skills

Multitasking

Education

Bachelor's degree in Business Administration/Management/Commerce

MBA or equivalent qualification

Tools

Microsoft Office Suite

Google Workspace

Job description

Key Responsibilities

• -Manage the Founder's calendar, meetings, appointments, and travel schedules.
• -Coordinate internal and external meetings with leadership, investors, partners, and key stakeholders.
• -Prepare presentations, reports, meeting agendas, minutes of meetings (MoMs), and business correspondence.
• -Screen and prioritize emails, calls, and other communications on behalf of the Founder.
• -Track action items and ensure timely follow-ups with internal teams.
• -Organize domestic and international travel, including flight bookings, accommodation, visa arrangements, and itineraries.
• -Handle confidential information with the highest level of integrity and discretion.
• -Coordinate leadership meetings, company events, and strategic initiatives.
• -Liaise with internal departments and external stakeholders to ensure smooth communication and execution.
• -Assist in research, data analysis, and preparation of business reports.
• -Anticipate the Founder's requirements and proactively resolve operational challenges.
• -Manage multiple priorities while maintaining exceptional attention to detail.

Required Qualifications

• -Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
• -MBA or equivalent qualification will be an added advantage.

Experience Required

• -5–10 years of experience as an Executive Assistant supporting a Founder, CEO, Managing Director, Chairman, or other CXO.
• -Proven experience in managing executive calendars, travel, meetings, and business communications.
• -Prior experience in Fintech, Financial Services, Investment Banking, Consulting, Venture Capital, Technology Startups, or High-Growth Organizations will be preferred.

Required Skills

• -Excellent verbal and written communication skills.
• -Strong organizational and time management abilities.
• -Exceptional stakeholder management and interpersonal skills.
• -High level of professionalism and confidentiality.
• -Strong problem-solving and decision-making skills.
• -Ability to multitask and work efficiently in a fast-paced environment.
• -Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
• -Strong presentation and documentation skills.
• -Ability to independently prioritize tasks with minimal supervision.
• -Preferred Candidate Profile
• We are looking for professionals who have previously supported senior leadership in organizations such as:
• -High-growth Startups
• -Fintech Companies
• -Investment Banking & Financial Services
• -Venture Capital / Private Equity Firms
• -Consulting Firms
• -Family Offices
• -Technology Companies
• Candidates who have worked directly with Founders or CEOs in dynamic and fast-paced environments will be highly preferred.

Why Join Pocketful?

• -Work directly with the Founder and leadership team.
• -Be part of one of India's rapidly growing fintech companies.
• -Opportunity to contribute to strategic business decisions.
• -Fast-paced, collaborative, and entrepreneurial work culture.
• -Excellent learning and career growth opportunities.