Executive Assistant (Founder’s Office)

Rapsys Technologies Pte Ltd.; Mumbai City; On-site; INR 600,000 - 900,000; Full time

Job summary

Rapsys Technologies Pte Ltd. is seeking an Executive Assistant to support the Founder with calendar management, email handling, and coordination across internal and external stakeholders.

The role includes travel planning and light personal tasks, demanding strong organizational and communication skills, confidentiality, and a proactive, ownership-driven mindset. The ideal candidate will manage multiple priorities, produce basic reports in Excel/Word, and maintain professional discretion while

Qualifications

• Graduate in any field.
• Strong organizational and coordination skills.
• Excellent verbal and written communication.
• Proactive with forward-thinking and quick action.
• Advanced proficiency in MS Office and Google Workspace.
• Ability to multitask and manage priorities.
• High professionalism and confidentiality.
• Positive attitude; willingness to learn.
• Quick learner with ownership mindset.
• Excellent time management and organization.
• Entrepreneurial, resilient, persistent with a 'never give up' attitude.
• Open to candidates with varying years of experience; proactive and capable.

Responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently.
• Handle email management and ensure timely follow-ups.
• Coordinate with internal and external stakeholders on behalf of the Founder.
• Assist with personal tasks including banking and administrative coordination.
• Track pending tasks and ensure timely closure and updates.
• Prepare basic reports, documents, and trackers using Excel and Word.
• Support in travel planning, appointments, and day-to-day operational coordination.
• Maintain strict confidentiality while handling sensitive information.
• Ensure smooth communication and coordination across teams.

Skills

Calendar management

Email management

Stakeholder coordination

Verbal and written communication

Confidentiality

Multitasking

Time management

Proactive mindset

Ownership mindset

Fast learner

Education

Graduate in any field

Tools

MS Office

Google Workspace

Job description

Key responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently.
• Handle email management and ensure timely follow-ups.
• Coordinate with internal and external stakeholders on behalf of the Founder.
• Assist with personal tasks including banking and administrative coordination.
• Track pending tasks and ensure timely closure and updates.
• Prepare basic reports, documents, and trackers using Excel and Word.
• Support in travel planning, appointments, and day-to-day operational coordination.
• Maintain strict confidentiality while handling sensitive information.
• Ensure smooth communication and coordination across teams.

Skills/Qualifications

• Graduate in any field.
• Strong organizational and coordination skills.
• Excellent verbal and written communication skills.
• Proactive approach with the ability to think ahead and act quickly.
• Advanced proficiency in MS Office, G Workspace.
• Ability to multitask and manage priorities effectively.
• High level of professionalism and confidentiality.
• Positive attitude and willingness to learn.
• Quick learner with a strong ownership mindset.
• Excellent time management and organizational skills.
• Passionate, enterprising, resilient, persevering and a ‘never give up’ attitude.
• Going beyond the call of duty, willingness to learn and take initiative.
• Years of experience are not a strict criterion. We are open to candidates who are proactive, eager to grow, and capable of handling responsibilities efficiently.