Executive Assistant (EA)

BDO India; Bengaluru, Mumbai City; On-site; INR 800,000 - 1,500,000; Full time

Job summary

BDO India is seeking an Executive Assistant to provide high-level administrative support to the senior management team. The role demands strong organization, proactive handling of multiple tasks, calendar management, travel arrangements, and help with business operations such as billing and invoicing.

Location includes Mumbai (Lower Parel) and Bangalore (Vasanth Nagar). The ideal candidate has 5+ years in a professional services firm, a graduate degree, and excellent MS Office skills to support

Qualifications

• A bachelors degree in business administration, Management, or a related field (preferred).
• 5+ years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.

Responsibilities

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assist in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing.
• Plan, coordinate, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including email, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Time management

Calendar management

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

• Designation - Executive Assistant (EA)
• Reporting Manager - Partner
• Experience - 5+ years of experience in a professional services firm
• Qualification - Graduate in any discipline
• Function - Administration
• Location - Mumbai (Lower Parel) & Bangalore (Vasanth Nagar)

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A bachelors degree in business administration, Management, or a related field (preferred).
• 5 + years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.