Executive Assistant - Head of GCC Centres

Manpowergroup Services India; Hyderabad; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Sandoz is seeking an experienced Executive Assistant to support the Head of GCC Centres in Hyderabad. You will manage calendars, coordinate global meetings, and handle travel logistics in a fast-paced, confidential environment.

The role requires discretion, superb communication, and the ability to partner with senior leaders across geographies. Excellent MS Office skills are essential.

Qualifications

• Experience supporting senior executives in a multinational setup.
• Strong calendar management across multiple time zones.
• Proven ability to coordinate travel and meetings end-to-end.
• High level of discretion with confidential information.
• Excellent written and verbal communication.

Responsibilities

• Manage and prioritize the Head of GCC Centres' calendar across local and global meetings.
• Coordinate leadership meetings, governance forums, and town halls with agenda and logistics.
• Serve as a key point of contact with senior stakeholders and partners.
• Arrange domestic and international travel, visas, and expenses.
• Prepare executive presentations, reports, and briefing materials.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication skills

Secretarial discretion

MS Office proficiency

Meeting planning

Tools

MS Office Suite

PowerPoint

Outlook

Excel

Job description

Job Title: Executive Assistant - Head of GCC Centres

Location : Hyderabad

Experience : 7-10 Years

Notice : 15 days/ Immediate Joiners

Job Description

We are looking for a highly organized and discreet Executive Assistant to provide comprehensive administrative and strategic support to the Head of GCC Centres at Sandoz. The ideal candidate will serve as a trusted partner, managing executive priorities, global stakeholder interactions, and the smooth daily operations of the executive office in a dynamic, fast-paced environment.

Key Responsibilities

Your responsibilities include, but are not limited to:

1. Manage and coordinate the Head of GCC Centres complex and dynamic calendar, scheduling local and global meetings across multiple time zones while ensuring effective prioritization of business-critical activities.
2. Organize and coordinate executive leadership meetings, governance forums, town halls, leadership reviews, and cross-functional discussions, including agenda preparation, meeting logistics, documentation, and follow-up actions.
3. Serve as a trusted point of contact between the Head of GCC Centres, global leadership teams, senior business stakeholders, and external partners, ensuring effective communication and timely follow-up on key initiatives.
4. Manage domestic and international travel arrangements for the Head of GCC Centres, including flight bookings, visa processing, travel documentation,accommodation, transportation, itinerary management, and expense
5. reconciliation.
6. Coordinate global business visits, leadership visits, board meetings, and executive delegations to the GCC site, ensuring seamless end-to-end planning, logistics, hospitality arrangements, and stakeholder engagement.
7. Support the preparation of executive-level presentations, reports, dashboards, communications, and briefing materials for leadership meetings, business reviews, and strategic discussions.
8. Maintain strict confidentiality when handling sensitive business information, organizational announcements, leadership communications, and executive documentation.
9. Coordinate cross-functional activities and initiatives across local and global teams, ensuring timely follow-up, tracking of deliverables, and alignment with organizational priorities.
10. Manage vendor interactions and coordinate with internal service providers, external consultants, travel agencies, event partners, and facility teams to support executive and site-related requirements.
11. Support planning and execution of employee engagement activities, leadership events, offsites, customer visits, and site-wide programs as required.
12. Establish and maintain effective filing systems, records management practices, and documentation repositories for executive office operations.
13. Facilitate expense management, purchase requisitions, invoice processing, and administrative compliance activities in accordance with company policies.
14. Anticipate executive needs, proactively resolve scheduling or logistical challenges, and ensure smooth day-to-day functioning of the Head of GCC Centres office.
15. Manage domestic and international travel arrangements for the Head of GCC Centres, including flight bookings, visa processing, travel documentation, accommodation, transportation, itinerary management, and expense.

Essential Skills & Experience

1. Proven experience supporting senior executives, Country Heads, Site Heads, or Global Leadership Team members in a multinational environment.
2. Strong experience coordinating global meetings across multiple geographies and time zones.
3. Demonstrated expertise in international travel management, visa coordination, executive event planning, and stakeholder engagement.
4. Exceptional verbal and written communication skills with the ability to interact confidently with senior leaders.
5. Strong organizational, planning, and problem-solving skills with a high level of accuracy and attention to detail.
6. Ability to maintain discretion and confidentiality while managing sensitive information.
7. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, and Teams).
8. Ability to work independently, manage competing priorities, and thrive in a fast paced, globally matrixed organization.
9. Strong interpersonal skills and a customer-focused mindset with the ability to build relationships across all levels of the organization.