Executive Assistant

Heinz; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Heinz in Bengaluru and Ahmedabad, India, seeks a Head - GCC India Executive Assistant to support the GCC India Head Delivery Leaders. Based in Bangalore/Ahmedabad, the role handles calendar management, travel coordination, invoices, and confidential executive workflows across time zones.

You will plan events, manage vendors, prepare materials, and ensure accurate communications from the leader's office. A bachelor’s degree and 5+ years of senior executive support are required.

Qualifications

• Bachelor's degree required.
• 5+ years of administrative support for executives.
• Experience supporting senior/global leaders in fast-paced, complex organizations.
• Proven ability to manage calendars, scheduling, and international travel logistics.
• Strong communication, discretion, and professional interaction across regions.

Responsibilities

• Support GCC India Head Delivery Leaders.
• Manage calendars and workflows.
• Coordinate travel logistics and activities.
• Manage invoices, vendors and expenses.
• Plan and execute engagement events.
• Organize communications from the office of the leader.
• Maintain confidentiality and handle sensitive information.

Skills

Calendar management

Travel logistics

Invoice & expense processing

Vendor coordination

Executive support

Communication

Discretion & confidentiality

Event planning

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Job Summary

Head - GCC India Executive Assistant

Bangalore/Ahmedabad, India

Responsibilities

• Support GCC India Head Delivery Leaders
• Manage calendars workflows
• Coordinate travel logistics and activities
• Manage Invoices, vendors and expenses
• Plan and execute engagement events
• Organize communications from the office of their leader
• Ownership Confidentiality

Qualifications

• Education: Bachelors Degree
• Experience: At least 5+ years administrative experience supporting executives or top leaders
• Proven experience providing high-level administrative support to senior executives or global leadership teams in a fast-paced, complex organization.
• Demonstrated ability to manage complex calendars, scheduling priorities, international travel logistics, expense processes, vendor coordination, and executive workflows with accuracy and efficiency.
• Strong communication skills with the ability to interact professionally and confidently with senior leaders, internal teams, external partners, and stakeholders across different regions and time zones.
• High level of discretion, integrity, and sound judgment when handling confidential information and sensitive business matters.
• Excellent planning, organization, prioritization, and problem-solving skills, with the ability to manage multiple requests, anticipate needs, and follow through on actions independently.
• Strong attention to detail and ability to prepare, review, and coordinate accurate documents, events, presentations, communications, meeting materials, and follow-ups.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Professionalism and discretion with confidential information
• Excellent analytical, organizational, communication, and interpersonal skills
• Keen attention to detail, ability to exercise initiative and work independently
• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
• Experience and proficiency working with automated expense tracking, online travel etc.
• Ability to anticipate needs and make sound decisions with minimal direction
• Task oriented and able to drive completion of tasks within narrow timelines
• Ability to work overtime as needed
• Positive can-do attitude

Location

Bangalore/Ahmedabad

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.