Executive Assistant to Senior Leadership

Kraft Heinz India Pvt Ltd; Bengaluru; Presencial; INR 2.500.000 - 4.000.000; Jornada completa

Descripción de la vacante

Kraft Heinz India Pvt Ltd is seeking an Executive Assistant to support the GCC India Head and delivery leaders in a fast-paced office environment in Bangalore/Ahmedabad.

The role requires 5+ years of executive support experience, strong calendar and travel coordination skills, and meticulous attention to confidentiality and detail. You will interact with senior leadership across regions, manage events, invoices and communications, and handle multiple priorities with discretion.

Formación

• Bachelor's Degree required.
• 5+ years of administrative experience supporting executives or top leaders.
• Strong calendar management and international travel logistics experience.
• Excellent communication, planning, problem solving and organizational skills.
• High level of discretion and integrity with confidential information.

Responsabilidades

• Support GCC India Head & Delivery Leaders.
• Manage calendars and workflows.
• Coordinate travel logistics and activities.
• Manage invoices, vendors and expenses.
• Plan and execute engagement events.
• Organize communications from the office of the leader.
• Maintain ownership and confidentiality of information.

Conocimientos

Executive support

Calendar management

Travel coordination

Expense management

Vendor coordination

Event planning

Communication skills

Discretion

Organizational skills

Multitasking

MS Office

Educación

Bachelor's Degree

Herramientas

Microsoft Office

Descripción del empleo

Executive Assistant Job Description Head - GCC India Executive Assistant Bangalore/Ahmedabad, India Job Description Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Head-GCC India Executive Assistant at a Glance

This is an excellent opportunity for a candidate with strong administrative skills to support our GCC India. This position is ideal for a dynamic and enthusiastic individual who functions in a proactive, detail-oriented manner in a fast-paced environment. We are looking for someone who has experience supporting executives with global responsibilities - interacting with various levels of senior leadership internally and externally, multi-tasking, and who demonstrates exceptional communication skills, excellent planning, problem solving and organizational skills. This person should provide leverage to our delivery leaders. Reporting to the Centre Finance & Operations Lead, this position is considered a Normal office environment with limited travel or visits to external locations; offices are open workspaces. Additionally, this role is full time and be based in Bangalore/Ahmedabad.

What’s on the menu?

• Support GCC India Head & Delivery Leaders
• Manage calendars & workflows
• Coordinate travel logistics and activities
• Manage Invoices, vendors and expenses
• Plan and execute engagement events
• Organize communications from the office of their leader
• Ownership & Confidentiality

Recipe for Success –

Education:

• Bachelor's Degree

Experience:

• At least 5+ years administrative experience supporting executives or top leaders
• Proven experience providing high-level administrative support to senior executives or global leadership teams in a fast-paced, complex organization.
• Demonstrated ability to manage complex calendars, scheduling priorities, international travel logistics, expense processes, vendor coordination, and executive workflows with accuracy and efficiency.
• Strong communication skills with the ability to interact professionally and confidently with senior leaders, internal teams, external partners, and stakeholders across different regions and time zones.
• High level of discretion, integrity, and sound judgment when handling confidential information and sensitive business matters.
• Excellent planning, organization, prioritization, and problem-solving skills, with the ability to manage multiple requests, anticipate needs, and follow through on actions independently.
• Strong attention to detail and ability to prepare, review, and coordinate accurate documents, events, presentations, communications, meeting materials, and follow-ups.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Professionalism and discretion with confidential information
• Excellent analytical, organizational, communication, and interpersonal skills
• Keen attention to detail, ability to exercise initiative and work independently
• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
• Experience and proficiency working with automated expense tracking, online travel etc.
• Ability to anticipate needs and make sound decisions with minimal direction
• Task oriented and able to drive completion of tasks within narrow timelines
• Ability to work overtime as needed
• Positive can-do attitude

Location(s) Bangalore/Ahmedabad

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.

Experience Level Senior Level