Executive Assistant

The Kraft Heinz Company; Bengaluru; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

The Kraft Heinz Company in Bengaluru/Bangalore is seeking a highly organized Head-GCC India Executive Assistant to support our executive leadership across India. This role demands a proactive, detail-oriented approach, exceptional communication, planning, and the ability to manage calendars, travel, and confidential matters.

Based in Bangalore/Ahmedabad, the position involves coordinating calendars, travel logistics, expenses, and engagement events, while interacting with senior leaders across

Qualifications

• Bachelor’s degree required.
• At least 5+ years of administrative experience supporting executives.
• Experience supporting global leadership teams in fast-paced environments.
• Ability to manage complex calendars and international travel logistics.
• Strong communication, planning, and organizational skills.
• Discretion with confidential information and high professionalism.

Responsibilities

• Support GCC India Head and delivery leaders.
• Manage calendars and workflows.
• Coordinate travel logistics and activities.
• Manage invoices, vendors and expenses.
• Plan and execute engagement events.
• Organize communications from the office of their leader.
• Maintain confidentiality and provide proactive support.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Description

Head - GCC India Executive Assistant

Bangalore/Ahmedabad, India

Job Description

Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Head-GCC India Executive Assistant at a Glance.

This is an excellent opportunity for a candidate with strong administrative skills to support our GCC India. This position is ideal for a dynamic and enthusiastic individual who functions in a proactive, detail-oriented manner in a fast-paced environment. We are looking for someone who has experience supporting executives with global responsibilities - interacting with various levels of senior leadership internally and externally, multi-tasking, and who demonstrates exceptional communication skills, excellent planning, problem solving and organizational skills. This person should provide leverage to our delivery leaders.

Reporting to the Centre Finance & Operations Lead, this position is considered aNormal office environment with limited travel or visits to external locations; offices are open workspaces. Additionally, this role is full time and be based in Bangalore/Ahmedabad.

What’s on the menu?

• Support GCC India Head & Delivery Leaders
• Manage calendars & workflows
• Coordinate travel logistics and activities
• Manage Invoices, vendors and expenses
• Plan and execute engagement events
• Organize communications from the office of their leader
• Ownership & Confidentiality

• Education: Bachelor’s Degree
• Experience: At least 5+ years administrative experience supporting executives or top leaders
• Proven experience providing high-level administrative support to senior executives or global leadership teams in a fast-paced, complex organization.
• Demonstrated ability to manage complex calendars, scheduling priorities, international travel logistics, expense processes, vendor coordination, and executive workflows with accuracy and efficiency.
• Strong communication skills with the ability to interact professionally and confidently with senior leaders, internal teams, external partners, and stakeholders across different regions and time zones.
• High level of discretion, integrity, and sound judgment when handling confidential information and sensitive business matters.
• Excellent planning, organization, prioritization, and problem-solving skills, with the ability to manage multiple requests, anticipate needs, and follow through on actions independently.
• Strong attention to detail and ability to prepare, review, and coordinate accurate documents, events, presentations, communications, meeting materials, and follow-ups.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Professionalism and discretion with confidential information
• Excellent analytical, organizational, communication, and interpersonal skills
• Keen attention to detail, ability to exercise initiative and work independently
• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
• Experience and proficiency working with automated expense tracking, online travel etc.
• Ability to anticipate needs and make sound decisions with minimal direction
• Task oriented and able to drive completion of tasks within narrow timelines
• Ability to work overtime as needed
• Positive can-do attitude

Location(s)

Bangalore/Ahmedabad

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.

Location(s)

Bengaluru - Brookfield GCC

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes**.**