Executive Assistant

Kraft Heinz; Bengaluru; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Kraft Heinz is seeking an experienced Head-GCC India Executive Assistant to support the GCC India leadership with high-level administrative tasks. The role requires proactive scheduling, travel management, and confidential handling of sensitive information in a fast-paced, global environment.

The successful candidate will coordinate calendars, partner with delivery leaders, and manage invoices, vendors, and events from Bangalore/Ahmedabad in a full-time capacity.

Qualifications

• Bachelor's degree and 5+ years of administrative experience supporting executives.
• Proven experience supporting senior leaders in a fast-paced, global environment.
• Strong calendar, travel logistics, and expense management capabilities.
• Excellent communication and discretion with confidential information.
• Ability to manage multiple priorities with precision and responsiveness.

Responsibilities

• Support GCC India Head & Delivery Leaders
• Manage calendars & workflows
• Coordinate travel logistics and activities
• Manage invoices, vendors and expenses
• Plan and execute engagement events
• Organize communications from the leader's office
• Uphold confidentiality and professional standards

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Vendor management

Communication skills

Interpersonal skills

Problem solving

Attention to detail

Microsoft Office

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Job Description Head - GCC India Executive Assistant Bangalore/Ahmedabad, India Job Description Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Head-GCC India Executive Assistant at a Glance

This is an excellent opportunity for a candidate with strong administrative skills to support our GCC India. This position is ideal for a dynamic and enthusiastic individual who functions in a proactive, detail-oriented manner in a fast-paced environment. We are looking for someone who has experience supporting executives with global responsibilities – interacting with various levels of senior leadership internally and externally, multi-tasking, and who demonstrates exceptional communication skills, excellent planning, problem solving and organizational skills. This person should provide leverage to our delivery leaders. Reporting to the Centre Finance & Operations Lead, this position is considered a Normal office environment with limited travel or visits to external locations; offices are open workspaces. Additionally, this role is full time and be based in Bangalore/Ahmedabad.

What's on the menu?

• Support GCC India Head & Delivery Leaders
• Manage calendars & workflows
• Coordinate travel logistics and activities
• Manage Invoices, vendors and expenses
• Plan and execute engagement events
• Organize communications from the office of their leader
• Ownership & Confidentiality

Education

• Bachelor's Degree

Experience

• At least 5+ years administrative experience supporting executives or top leaders
• Proven experience providing high-level administrative support to senior executives or global leadership teams in a fast-paced, complex organization.
• Demonstrated ability to manage complex calendars, scheduling priorities, international travel logistics, expense processes, vendor coordination, and executive workflows with accuracy and efficiency.
• Strong communication skills with the ability to interact professionally and confidently with senior leaders, internal teams, external partners, and stakeholders across different regions and time zones.
• High level of discretion, integrity, and sound judgment when handling confidential information and sensitive business matters.
• Excellent planning, organization, prioritization, and problem-solving skills, with the ability to manage multiple requests, anticipate needs, and follow through on actions independently.
• Strong attention to detail and ability to prepare, review, and coordinate accurate documents, events, presentations, communications, meeting materials, and follow-ups.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Professionalism and discretion with confidential information
• Excellent analytical, organizational, communication, and interpersonal skills
• Keen attention to detail, ability to exercise initiative and work independently
• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
• Experience and proficiency working with automated expense tracking, online travel etc.
• Ability to anticipate needs and make sound decisions with minimal direction
• Task oriented and able to drive completion of tasks within narrow timelines
• Ability to work overtime as needed

Positive can-do attitude

Location(s)

• Bangalore/Ahmedabad
• Bengaluru - Brookfield GCC

Equal Opportunity Employer

Kraft Heinz is an Equal Opportunity Employer - Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.

Kraft Heinz is an Equal Opportunity Employer - Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.