Executive Assistant Female

Grainville India Pvt. Ltd.; Gurgaon; On-site; INR 446,400 - 781,200; Full time

Benefits offered by this job

Professional growth opportunities

Dynamic work environment

Leadership exposure

Job summary

Grainville India Pvt. Ltd. is seeking a highly organized Executive Assistant to support senior leadership in Gurgaon. The candidate will manage executive schedules, coordinate travel, and prepare reports and business documentation.

Preferred qualifications include a Bachelor’s degree in Business Administration and experience with Zoho Books and CRM systems. The role promises a dynamic work environment with opportunities for professional growth.

Qualifications

• 3-8 years of experience as an Executive Assistant or similar role.
• Experience in handling vendor coordination and administrative operations.
• Ability to maintain confidentiality while working in a fast-paced environment.

Responsibilities

• Manage executive calendars and schedule meetings efficiently.
• Act as primary point of contact for stakeholders.
• Prepare Minutes of Meetings and track action items.

Skills

Proficiency in MS Office

Communication skills

Organizational skills

Multitasking abilities

Education

Bachelor’s degree in Business Administration

Tools

Zoho Books

CRM systems

Google Workspace

Job description

Grainville India Private Limited | Full time

Grainville India Private Limited is a fast-growing international agri-food export company with operations in India and the United States (Grainville Americas, Inc.).

We operate a data-first, tech-enabled sales model - unlike traditional export companies.

We already have a highly curated database of global importers of Indian agri-products (including rice). Our sales team does not waste time finding leads. The focus is purely on: Reaching the right decision-makers, Understanding demand, Executing deals through a structured system.

Our entire sales process is driven through Zoho CRM and in-house quotation software, ensuring full pipeline visibility, data-backed follow-ups, high conversion efficiency.

We are building a young, aggressive, and performance-driven sales team - people who are proactive, street-smart, and hungry to grow.

Office: 519, Suncity Success Tower, Golf Course Extension Road, Sector-65, Gurugram, Haryana - 122101

We are looking for a highly organized and proactive Executive Assistant to provide end-to-end support to senior leadership. The ideal candidate should possess strong coordination, communication, and multitasking skills, with the ability to manage executive schedules, stakeholder communication, documentation, reporting, and administrative operations efficiently.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments efficiently.
• Act as a primary point of contact for internal and external stakeholders.
• Ensure timely follow-ups, communication, and coordination on behalf of leadership.
• Coordinate domestic and international travel arrangements, itineraries, and accommodation bookings.
• Prepare Minutes of Meetings (MoMs) and track action items to closure.
• Create presentations, reports, briefing notes, and business documents for leadership review.
• Generate MIS reports and dashboards for management reporting and decision-making.
• Create and manage Purchase Orders (POs) and vendor bills using Zoho Books.
• Maintain and update client interactions, records, and follow-ups through CRM systems.
• Handle confidential documents, records, and executive communications with discretion.
• Support day-to-day administrative and operational activities of senior management.

Requirements

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3-8 years of experience as an Executive Assistant, Executive Coordinator, or similar role.
• Strong proficiency in MS Office (Excel, PowerPoint, Word) and Google Workspace.
• Experience working with Zoho Books, CRM systems, and MIS reporting.
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to maintain confidentiality and work in a fast-paced environment.

Preferred Skills

• Experience in handling vendor coordination and administrative operations.
• Strong presentation and documentation skills.
• Professional attitude with strong follow-up and coordination abilities.

What We Offer

• Professional growth opportunities
• Dynamic and collaborative work environment
• Leadership exposure and cross-functional learning