Executive Assistant For SVP- Client Delivery

Regalix; Bengaluru; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Regalix in Bangalore is seeking an organized Executive Assistant to support the Senior Vice President of Client Delivery. The role centers on calendar management, document preparation, meeting coordination, and ensuring smooth day-to-day operations.

You will liaise with internal teams and external partners, handle confidential information, and coordinate travel. A proactive, discreet professional with excellent communication skills will thrive in this fast-paced setting.

Qualifications

• Bachelor's degree in business administration, Management, Communications, or a related field.
• 3-7 years of experience as an Executive Assistant or similar role.
• Experience supporting CXOs, Directors, or senior leadership in a corporate/multinational environment.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule, emails, correspondence, calls on behalf of the executive.
• Coordinate internal and external meetings, including agendas, meeting rooms, and required documentation.
• Act as the primary contact between the executive, employees, clients, partners, and other stakeholders.
• Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Track and follow up on action items arising from meetings to ensure timely closure.

Skills

Communication skills

Organizational skills

Time management

Discretion & confidentiality

MS Office / Microsoft 365

Presentation skills

Stakeholder management

Multitasking

Independent work

Professional etiquette

Education

Bachelor's degree in business administration, Management, or Communications

Tools

MS Office / Microsoft 365

Outlook

Word

Excel

PowerPoint

Job description

Role- Executive Assistant to SVP Client Delivery

Preferences: Diversity First Position

Department: Administration / Executive Office

Experience: 3-7 years

Location: On-site, Bangalore, 11AM to 8PM

Employment Type: Full-time

Reports To: Senior Vice President - Client Delivery

About MarketStar:

In everything we do, we believe in creating growth for our clients, our employees, and our community. For the past 35+ years, we have been generating revenue for the most innovative tech companies across the globe through our outsourced B2B demand, sales, customer success, and revenue operations solutions. We are passionate about cultivating career advancements for our people, and support them through mentorship, leadership, and career development programs. We provide service and support to our communities through the MarketStar Foundation

Our exceptional team is the cornerstone of MarketStar's accomplishments. We are proud of our award-winning workplace culture and to be named a top employer in our industry. These achievements are a testament to our six core values, embraced by our 3,000+ employees worldwide. From our headquarters in Utah, USA, to our global offices in India, Ireland, Bulgaria, Mexico, the Philippines, and Australia, we all work together to drive innovation and success.

We are seeking for a highly organized, detailed-oriented, proactive, and discreet Executive Assistant to support the Senior Vice President of Client Delivery. The ideal candidate will be responsible for managing schedules, project documentation, coordinating meetings, handling correspondence, preparing reports and presentations, and ensuring smooth execution of day-to-day priorities.

The role requires excellent communication, strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities- What You'll Need to Succeed in This Role:

• Manage the executive's calendar, appointments, meetings, and daily schedule, emails, correspondence, calls on behalf of the executive.
• Coordinate internal and external meetings, including agendas, meeting rooms, and required documentation.
• Stakeholder management: Act as the primary point of contact between the executive, employees, clients, partners, and other stakeholders.
• Data Reporting Support: Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Time management: Track and follow up on action items arising from meetings to ensure timely closure. Ensure effective time management and prioritization of the executive's commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.
• Confidentiality Discretion: Maintain confidential records, documents, and business information.
• Support the executive in preparing for meetings, reviews, presentations, and business discussions.
• Coordinate with different departments to gather information and provide timely updates to leadership.
• Handle expense statements, invoices, reimbursements, and other administrative requirements.
• Organize leadership events, conferences, off-sites, and business engagements when required.
• Anticipate the executive's requirements and proactively address administrative and operational needs.
• Undertake additional strategic and administrative responsibilities as assigned.

Required Executive Presenting skills:

• Strong understanding of global cultures, customs, and professional etiquette
• Demonstrate cultural sensitivity and adaptability
• Demonstrate exceptional hospitality and guest-handling skills
• Possess a well-groomed and polished appearance, with strong professional dressing sense and attention to personal presentation.
• Act as a professional front-facing representative of the organization
• Have strong guest relations and interpersonal skills
• Demonstrate excellent professional etiquette, body language, and communication skills.
• Be confident and courteous while welcoming and coordinating with VIPs, clients, business partners, and other important stakeholders.
• Experience in handling expatriates, international visitors, and foreign nationals, ensuring a seamless and welcoming experience.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and manage competing priorities effectively.
• High level of discretion and confidentiality.
• Strong follow-up and stakeholder management skills.
• Proactive approach with excellent attention to detail.
• Strong interpersonal and relationship-building skills.
• Ability to work independently with minimal supervision.
• Good business acumen and professional etiquette.
• Strong proficiency in MS Office / Microsoft 365, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to prepare professional presentations and management reports.
• Comfortable working in a fast-paced and dynamic environment.

Qualification & Experience

• Bachelor's degree in business administration, Management, Communications, or a related field.
• 3-7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar executive support role.
• Experience supporting CXOs, Directors, Business Heads, or senior leadership will be preferred.
• Prior experience in a corporate or multinational environment is an advantage.

Good to have: The ideal candidate should be:

• Proactive: Anticipates requirements rather than waiting for instructions.
• Reliable: Consistently delivers on commitments and deadlines.
• Confidential: Handles sensitive business and personal information with complete discretion.
• Adaptable: Comfortable managing changing priorities and last-minute requirements.
• Professional: Demonstrates strong executive presence and business etiquette.
• Detail-oriented: Ensures accuracy across schedules, documents, reports, and communication.

What Will Help You Thrive in This Role?

• Opportunity to work closely with senior leadership.
• Exposure to strategic business operations and cross-functional teams.
• Professional growth and learning opportunities.
• Dynamic and collaborative work environment.
• Competitive compensation aligned with experience and market standards.