Executive Assistant

TSS Consultancy Pvt Ltd; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

TSS Consultancy Pvt Ltd in Mumbai seeks a highly organized Executive Assistant to support our executive team. The role centers on calendar management, travel planning, and appointment scheduling to keep leadership operations efficient.

You will handle confidential correspondence, organize meetings, take minutes, prepare reports and presentations, and maintain filing systems. A proactive communicator with discretion will thrive in this fast-paced environment.

Qualifications

• Strong calendar management and organizational skills.
• Proficiency in travel management and logistics.
• Excellent appointment scheduling abilities.
• Solid secretarial skills with attention to detail.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle correspondence and communication on behalf of the executives, ensuring timely responses and appropriate follow-up.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain filing systems and ensure that all documents are organized and easily accessible.
• Support the executive team with various administrative tasks and projects as required.

Skills

calendar management

travel management

appointment scheduling

secretarial skills

discretion with confidential info

communication skills

Job description

We are seeking a highly organized and proactive Executive Assistant to support our executive team in the Mumbai region. The ideal candidate will possess strong secretarial skills and have a proven track record in calendar management, travel management, and appointment scheduling. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive office and will be responsible for a variety of administrative tasks that require a high level of discretion and professionalism.

Key Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle correspondence and communication on behalf of the executives, ensuring timely responses and appropriate follow-up.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain filing systems and ensure that all documents are organized and easily accessible.
• Support the executive team with various administrative tasks and projects as required.

Required Skills

• Strong calendar management and organizational skills.
• Proficiency in travel management and logistics.
• Excellent appointment scheduling abilities.
• Solid secretarial skills with attention to detail.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.

If you are a motivated individual with a passion for supporting executives and ensuring operational efficiency, we encourage you to apply for this exciting opportunity. Join our team and contribute to our success as we continue to grow in the industry.