Executive Assistant/Executive Secretary

Forward; Mumbai; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Forward is seeking an experienced Executive Assistant in Mumbai to support C-suite executives with calendar management, cross-functional coordination, and governance-related tasks.

The role requires a graduate with 5+ years of EA experience, strong organizational skills, and the ability to streamline workflows, manage documentation, and coordinate cross-departmental initiatives in a dynamic corporate environment.

Qualifications

• Graduate and 5+ years of experience in Executive Assistant role managing multiple functional heads.

Responsibilities

• Plan and manage calendars for C-suite executives.
• Coordinate across departments to ensure cross-functional alignment.
• Prioritize and allocate shared resources and meeting schedules.
• Organize inter-departmental meetings, workshops, and QBRs.
• Maintain separate, organized digital filing systems for each function.
• Create templates to track project milestones and approvals.
• Coordinate regulatory filings and ExCo briefings in line with governance requirements.

Skills

Calendar management

Executive support

Cross-functional coordination

Meeting logistics

Data management

Workflow automation

Regulatory compliance

Education

Graduate degree

Job description

Role & responsibilities

• Executive Calendar & Schedule Management: Strategically plan and manage the complex calendars of C-suite executives, prioritizing business-critical meetings, investor interactions, and corporate reviews.
• Multi-Department Coordination: Serve as the central communication hub between various departmental heads to ensure cross-functional alignment.
• Shared Resource Allocation: Prioritize and balance competing tasks, project deadlines, and meeting schedules across different functions.
• Meeting & Workshop Logistics: Organize inter-departmental committees, quarterly business reviews (QBRs), and large-scale cross-functional workshops.
• Centralized Data Management: Maintain separate, highly organized digital filing systems for each distinct business function.
• Workflow Automation: Streamline processes across departments by creating unified templates for tracking project milestones and approvals
• IRDAI & Corporate Governance Compliance: Coordinate and document critical board meetings, Executive Committee (ExCo) briefings, and regulatory filing schedules, ensuring alignment with insurance industry compliance protocols.

Preferred candidate profile

• Candidate should be a graduate and should have 5+ years of experience in Executive Assistant role managing multiple functional heads