Executive Assistant

Spice Route Legal; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

Spice Route Legal is seeking an Executive Assistant to support a busy team in Bengaluru. The role focuses on calendar management, document review and filing, and coordinating meetings across time zones.

The ideal candidate will have 2-4 years of experience, excellent English communication, and a proven ability to manage deadlines in a high-pressure environment. Discretion and meticulous attention to detail are essential for success.

Qualifications

• Graduate in any field.
• 2-4 years of work experience as an executive assistant.
• Excellent written and oral communication skills in English.
• Experience working with Word, Excel, Gmail and Google Calendar and Adobe Acrobat.
• Exceptional interpersonal skills.
• Accustomed to maintaining discretion and confidentiality - this is at the core of our business!
• Proven ability to be meticulous with work.
• Proven track record of excellent organisational and time management skills.
• Accustomed to performing well in a deadline-oriented and high-pressure role.

Responsibilities

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your assigned team.
• Coordinate and schedule internal and external meetings across time zones.
• Assist in the vetting of documents by proof reading , formatting, and collating documents.
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease of access.
• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines.
• End-to-end timesheet management for your assigned team.
• Ensure meetings are documented with clarity ;
• Assist with conducting preliminary market research and identifying prospective clients.
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic initiatives, and administration teams to support and optimise team processes.
• Assist with structuring and designing client pitches and presentations.

Skills

Communication skills

Time management

Interpersonal skills

Discretion & confidentiality

Attention to detail

Organisational skills

Deadline-driven

Education

Graduate in any field

Tools

Word

Excel

Gmail/Google Calendar

Adobe Acrobat

Job description

Executive Support

• Designation: Executive Assistant
• Experience: 2-4 years PQE
• Location: Bengaluru

P o s i t i o n D e t a i l s

An Executive Assistant would be responsible for managing all operations, administration and process-related functions for their assigned team. This role requires a high level of coordination with multiple stakeholders, making time-management and interpersonal communication skills essential. The ideal candidate would thrive in a cross-functional, deadline-driven environment and would enjoy working in a role that is highly organised and execution-focused.

Qualifications

• Graduate in any field;
• 2-4 years of work experience as an executive assistant;
• Excellent written and oral communication skills in English;
• Experience working with Word, Excel, Gmail and Google Calendar and Adobe Acrobat;
• Exceptional interpersonal skills;
• Accustomed to maintaining discretion and confidentiality - this is at the core of our business!;
• Proven ability to be meticulous with work;
• Proven track record of excellent organisational and time management skills;
• Accustomed to performing well in a deadline-oriented and high-pressure role;

Responsibilities

• Manage complex, end-to-end calendars, balancing priorities and anticipating scheduling needs for your assigned team;
• Coordinate and schedule internal and external meetings across time zones;
• Assist in the vetting of documents by proof reading , formatting, and collating documents;
• Maintain and continuously improve an organised filing system, promoting efficiency, accuracy, and ease of access;
• Assist with tracking client deliverables by updating and maintaining trackers, and monitoring deadlines;
• End-to-end timesheet management for your assigned team;
• Ensure meetings are documented with clarity ;
• Assist with conducting preliminary market research and identifying prospective clients;
• Drive cross-functional collaboration by coordinating with the finance, talent, human resources, strategic initiatives, and administration teams to support and optimise team processes;
• Assist with structuring and designing client pitches and presentations.