Executive Assistant / Administrative Coordinator _Manufacturing

Xpheno; Mysuru; On-site; INR 350,000 - 650,000; Full time

Job summary

Xpheno in Mysuru is seeking an Executive Assistant / Administrative Coordinator to support senior leadership in a manufacturing environment. You will manage calendars, coordinate meetings, prepare reports and presentations, and maintain documentation.

The role emphasizes timely follow-up on action items, 5S practices, and confidentiality handling, with proficiency in MS Excel, Word, and PowerPoint.

Qualifications

• Excellent written and verbal communication skills.
• Strong coordination, follow-up, and organizational skills.
• Proficiency in MS Excel, PowerPoint, and Word.
• Good presentation and report preparation skills.
• Strong documentation and record-management abilities.

Responsibilities

• Manage calendars, meetings, appointments, and schedules for senior leadership / Plant Head.
• Coordinate with internal departments and stakeholders for meetings and activities.
• Prepare MOMs (Minutes of Meeting) and track action items to closure.
• Prepare reports, presentations, MIS and other management documents.
• Maintain confidential records, documents, and important correspondence.
• Ensure timely follow-up with various teams on pending activities.
• Support meeting preparation, presentations, and management reviews.
• Maintain proper documentation and record management.
• Support administrative activities within the plant/manufacturing environment.
• Follow good workplace practices including awareness of 5S and manufacturing systems.

Skills

Communication

Coordination

Organization

Problem-solving

Confidentiality

Education

MBA / MSc / PG Diploma in Management

Tools

MS Excel

PowerPoint

Word

Job description

Job Description

We are looking for an Executive Assistant / Administrative Coordinator to support senior leadership / Plant Head in a manufacturing environment. The role involves managing schedules, coordinating meetings, preparing reports and presentations, maintaining documentation, and ensuring timely follow-up on action items.

Key Responsibilities

• Manage calendars, meetings, appointments, and schedules for senior leadership / Plant Head.
• Coordinate with internal departments and stakeholders for meetings and activities.
• Prepare MOMs (Minutes of Meeting) and track action items to closure.
• Prepare reports, presentations, MIS and other management documents.
• Maintain confidential records, documents, and important correspondence.
• Ensure timely follow-up with various teams on pending activities.
• Support meeting preparation, presentations, and management reviews.
• Maintain proper documentation and record management.
• Support administrative activities within the plant/manufacturing environment.
• Follow good workplace practices including awareness of 5S and manufacturing systems.

Required Skills

• Excellent written and verbal communication skills.
• Strong coordination, follow-up, and organizational skills.
• Proficiency in MS Excel, PowerPoint, and Word.
• Good presentation and report preparation skills.
• Strong documentation and record-management abilities.
• Good analytical and problem-solving skills.
• Ability to handle confidential information with professionalism.

Education

MBA / MSc / PG Diploma in Management preferred.